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Library Assistant for Special Collections and Archives

2 months ago

Nashville, United States Fisk University Full time
Job Details

Level
Experienced

Job Location
Fisk University - Nashville, TN

Position Type
Full Time

Education Level
4 Year Degree

Description

POSITION SUMMARY: Supports the Library's Special Collections and Archives mission to ensure the preservation of African American history and culture and our heritage as a historically black college. Assists Special Collections and Archives staff in maintaining, organizing, and promoting materials. The Library Assistant will oversee occasional student assistants and volunteers; participate in communications with Fisk University faculty and students, researchers, and community members; participate in reference, public programming, social media efforts, and exhibits; record department statistics in appropriate databases and run monthly reports; participates in project meetings; participates in grant-writing, digitization projects, and preservation-related projects as needed. At times, this person may be the only library staff member on duty in the Reading Room and will be responsible for the space's security and functioning. The Library Assistant maintains departmental supplies and recommends purchases. She/he also assists the Special Collections Librarian and Archivist in developing policies and recommending changes, developing and evaluating workflow patterns, and improving services.

ESSENTIAL FUNCTIONS:
  • Provides engaging, professional public service to library patrons in-person, over the phone, and via email; assists with visiting researchers; assists patrons with Special Collections periodicals, books, collections searches and other reference sources
  • Provides guidance and some supervision to Special Collection Student Assistants
  • Assist with processing and arranging of archival material and creating finding aids in archival software ArchivesSpace
  • Assists with planning and implementation of programs and services.
  • Assists Special Collections Librarian with research, reporting, projects, and idea generation; may proofread and edit reports or other library materials.
  • Creates and maintains book displays and exhibits.
  • Creates guides and other reference tools to facilitate access to archival collections
  • Collects, compiles, and reports statistics related to Special Collections and Archives resources and programs.
  • Maintains records, correspondence, inventories, and other general office functions.
  • Recommends and evaluates reference books; maintains inventories; checks bibliographies against holdings, processes old and used books; may recommend purchase of books for Special Collections
  • May be assigned to assist in different departments as necessary.
  • Performs other tasks of a similar nature as assigned.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

•Ability to interpret and apply policies and procedures.

•Process bills and invoices for payment.

•Prepare correspondence and reports.

•Open, sort, and distributing incoming correspondence; process outgoing mail and

packages.

•Order and inventory office and library supplies.

•Possess and exhibit excellent customer service and human interaction skills; Excellent

communication, organizational, and interpersonal skills

•Access and employ job-related computer software (i.e., Microsoft Office) at an effective

proficiency level.

•Reading and writing proficiency consistent with noted educational requirements.

•Must be able to work with a team independent of intensive supervision.

•Maintains knowledge of current library trends and innovations, especially those relating

to Special Collections and Archives

•Good knowledge of African American Resources

Qualifications
  • Education: Master's degree from ALA-accredited school of Library and Information Science
  • Experience: Minimum of 1 years' experience in special collections and archives in a college or university; some experience working with Cultural Heritage collections, specifically African and African American collections preferred
  • Experience: At least 2 years meaningful experience in education, preferable in libraries. Demonstrated competence in use of library technology.
LICENSES OR CERTIFICATES

none
PHYSICAL DEMANDS
  • While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, and sit. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. Align right margin for consistency.
WORK ENVIRONMENT
  • Normal office conditions. The noise level in the work environment is usually moderate.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time