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Accounts Payable Specialist

2 months ago

Newport Beach, United States Quorum Hotels Full time
Description

Quorum Hotels is looking for an Accounts Payable Specialist to join the team at our office in Newport Beach, California

The Accounts Payable Specialist (AP Specialist) is responsible for managing and processing expense reports, vendor invoices, ensuring timely payments, and maintaining accurate financial records for Quorum Hotels. This role is essential in maintaining good relationships with vendors, managing cash flow, and supporting the financial health of the company. The ideal candidate will have a strong attention to detail, excellent organizational skills, and experience in accounts payable within the hospitality industry.

Pay Range: $25 - $27 / hour

Essential Functions
  • Invoice Processing:
    • Receive, review, and verify invoices and check requests.
    • Sort, code, and match invoices.
    • Set invoices up for payment and ensure timely processing.
    • Resolve invoice discrepancies and issues.
  • Payment Management:
    • Prepare and process electronic transfers and payments.
    • Prepare and process check runs.
    • Monitor accounts to ensure payments are up to date.
    • Reconcile vendor statements and correct discrepancies.
  • Record Maintenance:
    • Maintain vendor files, including W-9 forms and other relevant documentation.
    • Assist in month-end closing procedures by ensuring all payable accounts are reconciled.
    • Produce monthly financial reports related to accounts payable.
  • Communication and Coordination:
    • Communicate with vendors regarding payment inquiries and issues.
    • Collaborate with other departments to ensure proper financial recording and reporting.
    • Respond to internal and external audit inquiries.
  • Compliance and Policy Adherence:
    • Ensure compliance with company policies and procedures, as well as relevant regulations.
    • Assist in developing and implementing accounts payable policies and procedures.
  • Continuous Improvement:
    • Identify opportunities for process improvements and efficiencies.
    • Participate in departmental projects and initiatives as needed.
  • Other duties as assigned
Requirements
  • Minimum of 2 years of experience in accounts payable, preferably in the hospitality industry.
  • High school diploma or equivalent required.
  • Associate's degree in Accounting, Finance, or a related field preferred.
  • Proficiency in accounting software (M3 preferred)
  • Understanding of basic accounting principles, GAAP, and relevant regulations.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Ability to handle a high volume of transactions and multitask effectively.
  • Excellent customer service skills.