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Accounts Payable Clerk

2 months ago

Newport Beach, United States Bristol Management Services Full time
Job DescriptionJob DescriptionAs a valued member of our team, the Accounts Payable Clerk will perform accounting and clerical tasks for the maintenance and processing of accounts payable transactions.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:00 p.m.
Pay: $23 per hour

Benefits
  • PPO/HMO Health Insurance, Medical, Dental, Vision, Life
  • PTO (Paid Time Off)
  • 401k Retirement Plan
  • Overtime pay
  • Direct Deposit
  • Employee Assistance Program
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Maintain a large number of vendor accounts while staying in compliance with the company policies.
  • Accurately review and process vendor invoices.
  • Verifying and calculating all extensions and totals on invoices (calculating and taking discounts when applicable).
  • Assembling invoices to be completed for payment.
  • Processing invoices for payment.
  • Verifying financial data to be used in maintaining accounts payable records.
  • Reviewing any questionable invoice items or prices and addressing issues.
  • Obtaining proper information and/or data regarding invoice payments.
  • Reviewing invoices and requisitions for satisfactory payment approval.
  • Checking vendor files for any previous payments and assigning voucher numbers.
  • Maintaining copies of vouchers, invoices or correspondence necessary for files.
  • Preparing Excel spreadsheets with invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
  • Generating periodic reports and other records.
  • Perform data entry associated with account payable.
  • Maintain vendor relations via phone and email.
  • Address and respond to vendor inquiries.
  • Review and reconcile statements and invoice discrepancies.
  • Providing other clerical support necessary to meet the needs of the organization..
  • Using discretion while handling confidential financial records.
Competencies
  • Computer literacy in MS Word, Excel and Outlook
  • Ability to use 10-key on keyboard
  • Must be very dependable for this job
  • High attention to accuracy and detail
  • Strong time management and organizational skills
  • Knowledge of basic accounting principles
  • Strong analytic abilities
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Required Education and Experience
One year certificate from relevant college or trade school plus two to three years related accounts payable experience, or equivalent combination of education and experience.

Preferred Education and Experience
  • High School diploma or G.E.D. Certificate
  • 1-2 years of experience in accounts payable or general accounting.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This Organization Participates in E-Verify
Esta Organizacion Participa en E-Verify

Bristol Management Services is an EEO/AA (equal opportunity/affirmative action) company and does not discriminate on the basis of race, color, religion, religious creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital or familial status, military or veteran status, or any other characteristic protected by under federal, state or local law in the programs or activities which it operates.

Bristol Management Services es una compaa EEO/AA (igualdad de oportunidades/accin afirmativa) y no discrimina por motivos de raza, color, religin, credo religioso, sexo, orientacin sexual, identidad o expresin de gnero, origen nacional, ascendencia, edad, condicin fsica odiscapacidad mental, condicin mdica, informacin gentica, estado civil o familiar, estado militar o de veterano, o cualquier otra caracterstica protegida por la ley federal, estatal o local en los programas o actividades que opera.