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Administrative Assistant, Human Resources and Training

2 months ago

Albuquerque, United States curiate.co Full time
Job Description

The Administrative Assistant, Human Resources and Training is a key member of the team, responsible for being the face of HR and the Training & Development organizations to the Albuquerque site and ensuring a foundation of organizational excellence for the team. This position is responsible for welcoming candidates and directing them for interviews, coordinating the scheduling of new hire training sessions for Albuquerque's new hire "Sterile University." This role will be responsible for entering, maintaining and reporting training qualifications and records in the Learning Management System. As a member of the ABQ team, adherence to regulatory, global and site policies and procedures governing activities is critical.

Curia provides global contract research and manufacturing services to the pharmaceutical and biotechnology industries.

We proudly offer
  • Generous benefit options (eligible first day of employment)
  • Paid training, vacation and holidays (vacation accrual begins on first day of employment)
  • Career advancement opportunities
  • Education reimbursement
  • 401k program
  • Learning platform
  • And more
Essential Duties and Responsibilities
  • Employee Training Records and Documentation:
    • Entering training courses into LMS; assigning specific training modules to individual employees and teams.
    • Archiving, data entry/recording, metrics reports, etc
    • Maintain accurate and up-to-date employee records, including training qualifications, performance evaluations, and leave requests.
  • Ensure compliance with privacy standards and data protection regulations.
  • Front Desk and Reception: Greet visitors, answer incoming calls, and direct inquiries to appropriate personnel.
  • Assist in organizing team-building activities and employee engagement initiatives.
  • Office Operations: Oversee day-to-day office operations, including managing supplies, facilities, and office maintenance.
  • Expense Tracking: Monitor and record team expenses, ensuring accuracy and adherence to budget limits. Reconcile expense reports and support financial reporting processes.
Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Required
  • High School Diploma or equivalent
  • 3+ years of experience in HR administration
  • 2+ years of experience in LMS administration
  • Proficiency in MS Office Suite, and familiarity with Learning Management Systems.
  • Strong understanding of HR practices
  • Ability to handle confidential information with discretion
Preferred
  • Associate / Bachelor's degree in Human Resources, Business Administration or related field
  • Experience in a manufacturing setting or Good Manufacturing Practice (GMP) related environment
  • Oracle or equivalent ERP experience
Skills and Abilities
  • Collaboration: Ability to work cross-functionally and with all levels of employees from new hire to Senior Leadership.
  • Communication: Strong verbal, written and presentation skills; ability to clearly convey information to diverse audiences
  • Critical thinking: Adept at assessing needs and adapting to a changing environment
  • Organizational & Time Management: Demonstrated attention to detail; ability to prioritize tasks
  • Ability to quickly learn and complete tasks independently with minimal guidance after training

Education, experience, location and tenure may be considered along with internal equity when job offers are extended.

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Curia, in any form without a valid, signed search agreement by an authorized signatory in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Curia. No fee will be paid in the event the candidate is hired by Curia because of the unsolicited referral.

All interested applicants must apply online. Please be aware of scammers. Curia will only send offer letters and requests for sensitive personal information from a curiaglobal.com email address. Curia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Curia is an E-Verify employer.

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