Front Office Administrative Assistant

3 days ago

Kansas City, United States Heartland Dental Full time
Job Details

Req ID: 97037

Supported Practice: Independence Family Dental Care

Category: Business Assistant

Location: 14227 E. US Highway 40, Kansas City, MO 64136

Position Summary:

Front Office Administrative Assistant

Independence Family Dental Care, is looking for a Business Assistant to join our team.

  • Join an 18 person team that thrives on collaboration, communication, and community
  • Energetic, goal-oriented, hard-working team atmosphere
  • Fast-paced, high-volume, fun work setting
  • Full-time; Tuesday-Thursday 7:30-5:30; Friday 7:30-4:00; Occasional Monday's only if needed; No weekends
  • Competitive pay based on experience and skillset
  • We're located at:

    14227 E. US Highway 40

    Hawthorne Square

    Kansas City

    Missouri

    64136
Experience
  • 1+ years of experience in a dental, medical or banking setting preferred; Ability to train
  • 1+ years of experience with insurance billing and accounts receivable
  • Dentrix or other dental software experience
  • Experience working in a fast-paced and customer-centric environment
  • Must be outgoing and energetic
  • Self-start with the willingness to go above and beyond
  • Ability to work through difficult conversations and situations; Strong problem solver
  • High level of customer service skills
  • Confidence or willingness to learn tasks that work with finances; Potential to work with really high financial amounts
  • Excellent communication and organizational skills
  • Ability to prioritize and shift focus as needed to work with multiple different tasks and responsibilities that arise throughout the day
  • The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.
Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture.As a Business Assistant, you'll work in an environment that encourages learning, team cohesion, and puts patients first.

Supporting our front office as a Business Assistant, you'll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouragedHard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.

Heartland Dental was recently recognized by Newsweek for two awards: America's Greatest Workplaces and America's Greatest Workplaces for Diversity in 2024 . These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.

More about the role
  • Greet and welcome patients as they enter the office to create a great first impression of our team
  • Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
  • Utilize Dentrix for patient scheduling and records
  • Schedule and confirm appointments for multiple providers in the office
  • File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
  • Post insurance and patient payments and process accounts receivables
  • Review treatment plan fees and payment options with patients
  • Partner with the providers and team to implement Heartland Dental systems to optimize office potential
What You'll Gain
  • Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
  • Front loaded education and training, providing you the opportunity to develop to your full potential
  • Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
  • Access to on-demand Daily Pay
Physical Requirements:
  • Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times
  • Availability to attend virtual training sessions (or in-person) periodically throughout the year
  • As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.


Who is Heartland Dental?

As the largest and one of the fastest growing Dental Support Organizations, Heartland Dental provides exceptional service to its more than 2300 supported doctors in 38 states and over 1,400 supported offices. Each Heartland Dental supported office is unique to the community and the patients they serve.Supported Doctors are the leaders of their practice and set forth their own clinical care philosophies. With the largest network of doctors, we are founded by a doctor for doctors with a mission to support dentists and their teams as they deliver the highest quality dental care and experiences to the communities they serve while providing exceptional careers and creating value for our stakeholders.

At Heartland Dental, we're committed to living our core values which promote diversity and inclusion.We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.

  • Front Desk Administrative Assistant

    3 weeks ago

    Kansas City, United States FAS Wealth Partners Full time

    Essential Functions & ResponsibilitiesFAS is seeking a self-starting and energetic full-time Front Desk Administrative Assistant, reporting to the Chief Compliance Officer. As a Front Desk Administrator, you will play a crucial role in creating a positive first impression for our organization. You will manage the reception area, handle administrative...

  • Front Office Coordinator

    4 weeks ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Job Title: Front Office AssistantLocation: Kansas City, MOThe Front Office Assistant plays a vital role in creating a welcoming atmosphere by greeting visitors, answering phone calls, and assisting with general administrative tasks. This position is crucial to providing excellent first impressions and ensuring smooth front-office operations.Key...

  • Front Desk Administrative Assistant

    3 weeks ago

    kansas, United States FAS Wealth Partners Full time

    Essential Functions & ResponsibilitiesFAS is seeking a self-starting and energetic full-time Front Desk Administrative Assistant, reporting to the Chief Compliance Officer. As a Front Desk Administrator, you will play a crucial role in creating a positive first impression for our organization. You will manage the reception area, handle administrative...

  • Front Office Assistant

    1 week ago

    Jersey City, United States Elle Seller Full time

    We are seeking a highly organized and motivated Front Office Assistant to join our dynamic team. This role is essential to ensure the smooth operation of our front office and enhance the overall experience for our clients and visitors. As the first point of contact for our organization, the Front Office Assistant will greet guests, manage phone calls, and...

  • Front Desk Administrative Assistant

    3 weeks ago

    Kansas City, MO, United States FAS Wealth Partners Full time

    Essential Functions & ResponsibilitiesFAS is seeking a self-starting and energetic full-time Front Desk Administrative Assistant, reporting to the Chief Compliance Officer. As a Front Desk Administrator, you will play a crucial role in creating a positive first impression for our organization. You will manage the reception area, handle administrative...

  • Administrative Assistant

    1 month ago

    Oklahoma City, Oklahoma, United States ABM Full time

    Administrative Assistant - Front DeskWe are seeking a highly skilled and bilingual Administrative Assistant to join our team at ABM. As a key member of our front desk team, you will be responsible for providing exceptional customer service, handling administrative tasks, and ensuring a smooth and efficient experience for our clients and staff.Key...

  • Office Assistant

    2 weeks ago

    Kansas City, United States Fresh Form Draft Full time

    Office AssistantDepartment: Createify Form Employment Type: Full Time Location: Kansas City, MO Compensation: $950 - $1,250 / week DescriptionJob Title: Office Assistant Company: Createify Form Location: Kansas City Position Type: Full-time Salary Range: $950 - $1250 per week Job Overview: We are seeking a proactive and organized Office Assistant to join our...

  • Front Office Manager

    4 weeks ago

    Kansas City, Missouri, United States 21c Museum Hotels Full time

    Front Office Manager Job DescriptionAt 21c Museum Hotels, we are seeking a highly skilled and experienced Front Office Manager to join our team. As a key member of our hospitality team, you will be responsible for ensuring that our guests receive exceptional service and have a memorable stay with us.Key Responsibilities:Guest Service Excellence: Provide...

  • Front Office Manager

    4 weeks ago

    Kansas City, Missouri, United States 21c Museum Hotels Full time

    Job Title: Front Office Manager21c Museum Hotels is seeking a highly skilled and experienced Front Office Manager to join our team. As a key member of our hotel operations, you will be responsible for ensuring exceptional guest service and promoting the 21c brand.Key Responsibilities:Lead the Front Office team to deliver outstanding guest...

  • Administrative Assistant

    3 weeks ago

    Kansas City, United States Radiant Systems Inc Full time

    Required Skills:-Experience with Ariba-Organizational skills-Experience with customer-facing positionsThis person will sit at the front desk to greet guests and direct traffic. Most work will be done in Ariba. Additional typical admin duties and filing.Onsite. Hours - M - F 8:00 - 4:30pmJob Description: Coordinates documents and gathers and inputs data...

  • Administrative Assistant

    2 weeks ago

    Kansas City, United States Radiant Systems Inc Full time

    Required Skills:-Experience with Ariba-Organizational skills-Experience with customer-facing positionsThis person will sit at the front desk to greet guests and direct traffic. Most work will be done in Ariba. Additional typical admin duties and filing.Onsite. Hours - M - F 8:00 - 4:30pmJob Description: Coordinates documents and gathers and inputs data...

  • Administrative Assistant

    2 weeks ago

    Kansas City, United States Radiant Systems Full time

    Required Skills:-Experience with Ariba-Organizational skills-Experience with customer-facing positionsThis person will sit at the front desk to greet guests and direct traffic. Most work will be done in Ariba. Additional typical admin duties and filing.Onsite. Hours - M - F 8:00 - 4:30pmJob Description: Coordinates documents and gathers and inputs data...

  • Administrative Assistant

    1 week ago

    Kansas City, United States Compunnel Inc. Full time

    Duration: 12 Months (with a possibility of extension)Client: One of the largest diesel engines manufacturers in the USOverview:The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in...

  • Administrative Assistant

    1 week ago

    Kansas City, United States Compunnel Inc. Full time

    Duration: 12 Months (with a possibility of extension)Client: One of the largest diesel engines manufacturers in the USOverview:The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in...

  • Front Office Coordinator

    4 weeks ago

    Jersey City, New Jersey, United States Elle Seller Full time

    We are seeking a highly organized and detail-oriented Front Office Assistant to provide exceptional support to our team at Elle Seller. As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive impression of our company.Key Responsibilities:Greet and assist visitors and clients in a friendly and...

  • Front Office Supervisor

    7 months ago

    Kansas City, United States Peachtree Hospitality Management Full time

    The Front Office Supervisor supervises guest services team members to ensure efficient and smooth operations for producing excellent feedbacks and guest satisfaction. Responds in a professional and courteous manner to guests by providing accurate and timely information and services. Supervise daily shift processes ensuring all team members adhere to...

  • Malibu Events Promotions | Office Administrator | kansas

    4 hours ago

    kansas, United States Malibu Events Promotions Full time

    Are you an organized and personable individual who thrives in a dynamic office environment? We’re looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly.About the RoleAs the face of our office, you’ll manage the front desk, ensure the office operates efficiently,...

  • Front Office Assistant

    3 months ago

    new york city, United States Miller & Company, LLP Full time

    *** Position must be able to commute to the office in Whitestone, NY. Must have previous experience working at a finance or accounting firm.Looking to make a change? Do you love what you do, but just not where you do it? Our fast growing CPA firm is looking to hire an Front Office Assistant to join our team in Whitestone, NY. This position will assist with...

  • Front Office Assistant

    3 months ago

    new york city, United States Miller & Company, LLP Full time

    *** Position must be able to commute to the office in Whitestone, NY. Must have previous experience working at a finance or accounting firm.Looking to make a change? Do you love what you do, but just not where you do it? Our fast growing CPA firm is looking to hire an Front Office Assistant to join our team in Whitestone, NY. This position will assist with...

  • Front Desk Coordinator

    2 weeks ago

    Kansas City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionFront Desk Coordinator- Kansas City, MOLHH is partnering with a client in the downtown Kansas City area for their Front Desk Coordinator. As a Front Desk Coordinator, you will be responsible for managing the front desk operations and ensuring a positive experience for all visitors and staff. Your role will include greeting...