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Front Desk Coordinator

3 months ago

Phoenix, United States StruXure Arizona Full time

Front Desk Coordinator

Job Summary:
**Responsibilities**:

- **Front Desk Management**:

- Greet and assist visitors in a professional and friendly manner.
- Manage and maintain a tidy and organized front desk area.
- Schedule appointments and meetings, and manage calendars
- **Customer Service**:

- Provide excellent customer service to clients and visitors.
- Address inquiries and resolve issues promptly and efficiently.
- Assist in scheduling appointments and managing meeting room reservations.
- **Administrative Support**:

- Assist with data entry and maintaining accurate records.
- Handle incoming and outgoing mail and packages.
- Provide administrative support to ensure efficient operation of the office
- Maintain and organize filing systems, both electronic and physical
- Prepare and distribute memos, letters, reports, and other documents
- Assist in the preparation of financial reports, including budgeting and forecasting
- Perform data entry and maintain accurate records of financial transactions
- Assist with payroll processing and ensure accurate and timely payment to employees
- Process accounts payable invoices and ensure timely payment to vendors
- **Communication**:

- Communicate effectively with team members and other departments.
- Relay important information to appropriate personnel.
- **Problem Solving**:

- Identify and address any issues or challenges related to front desk operations.
- Collaborate with colleagues to find solutions and improve processes.
- **Technology Management**:

- Utilize moderate computer skills to navigate office systems and software.
- Troubleshoot basic technical issues and escalate as needed

Experience
- Proven experience as an administrative assistant or in a similar role
- Knowledge of financial concepts, including payroll, and account reconciliation
- Familiarity with accounting software and proficiency in MS Office Suite (Word, Excel, Outlook) Google Sheets, Google Docs
- Strong attention to detail and accuracy in data entry and record keeping
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal
- Ability to work independently as well as part of a team.
- Moderate computer skills with the ability to learn new software and systems.

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Work Location: In person