Administrative Assistant 1

3 weeks ago

Escondido, United States PRO ENERGY SERVICES GROUP LLC Full time

**Job Summary**:
The primary focus of this position is to provide administrative support to a functional business area of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.

**Example of Duties**:

- Performs a variety of administrative and clerical tasks including filing, copying, scanning, printing, shredding, mailing, sorting, organizing, ordering, delivering, and coordinating.
- Assists with the flow of information between parties and through processes.
- Performs data entry in software such as Microsoft Excel, ADP Workforce Now, SQL, Salesforce, and Access.
- Serves as the point of contact for specific items to validate and process.
- Tracks a variety of data points and runs periodic reports.
- Picks up and processes mail as needed.
- Runs errands as needed.
- Ensures common work areas are stocked, organized, and maintained.
- Performs other duties as assigned.

**Required Knowledge/Skills/Abilities**:

- Working knowledge of office equipment, printers, phones, and fax machines.
- Proficient with Microsoft Office (Word and Excel are a must) and tasking platforms such as Microsoft Teams.
- Exceptional multitasking and organizational skills with strong attention to detail, schedules, and deadlines.
- Excellent verbal, written and interpersonal communication skills.
- Understand and follow written and oral instructions.
- Ability to maintain professionalism under pressure and be flexible with changing priorities.
- Work independently with mínimal supervision.
- Establish and maintain effective relationships with those contacted in the course of work.

**Experience/Education**:

- Two or more years of administrative assistant experience, preferably in a fast-paced environment.
- High school diploma is required, some college coursework preferred.

**Licenses/Certifications**:
Possession of a valid California driver's license, Class C, with the ability to maintain insurability under the company’s insurance carrier.

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