Administrative Assistant

2 weeks ago


Escondido, United States Clair Global Corporation Full time
Job DescriptionJob Description

ESSENTIAL FUNCTIONS:

The Administrative Assistant is responsible for analyzing and approving expenses for Sound Image, greeting and directing visitors to the company; as well as providing administrative support to various other departments.

QUALIFICATIONS/ REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate judgment and discretion.

  • Pleasant demeanor when greeting visitors to the company.
  • Superior customer service attitude
  • Strong communication skills with the ability to relate to various groups of internal and external customers.
  • The ability to exercise judgment and discretion in all matters and to seek supervisor input when necessary.
  • The ability to maintain confidentiality.
  • High level attention to detail and accuracy
  • Proficient in MS Word and Excel
  • Working knowledge of basic office equipment: PC, multi-line telephone, copier, scanner, fax

EDUCATION AND/OR EXPERIENCE:

  • High School Diploma
  • 3 years' administrative experience in a fast-paced office setting

RESPONSIBILITIES AND DUTIES:

  1. Take and relay messages as necessary.
  2. Greet guests and answer questions from the general public.
  3. Ensure knowledge of staff movements in and out of the organization
  4. Receive, sort and deliver mail daily (incoming & outgoing)
  5. Maintain visitor access sign in/out log.
  6. Organize conference and meeting room bookings.
  7. Assist with AP duties as assigned.
  8. Order and maintain office supplies.
  9. Prepare correspondence and documents as required.
  10. Additional duties as may be assigned.

COMPANY CONFORMANCE STATEMENT:

Clair employees at every level are expected to conform to the following:

  • Support Clair's Strategic Blueprint, Mission, and Core Values
  • Demonstrate a positive attitude.
  • Maintain regular attendance.
  • Keep work areas as neat as possible.
  • Exercise initiative and be open to learning new skills and tasks.
  • Exercise honesty, integrity, and respect and interact professionally with co-workers, clients, and vendors.
  • Work effectively as a team contributor on assignments when required.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with another employee and organizations.
  • Share responsibility for safety by following all Safety Policies and Procedures



  • Escondido, United States DOVE AFFAIR Full time

    Job DescriptionJob Description**PLEASE DO NOT APPLY IF YOU ARE NOT PROFICIENT IN QUICKBOOKS SOFTWARE** We are seeking an Administrative Assistant /Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Maintain Quickbooks Invoicing and Inventory (Quickbooks Pro Manufacturing...


  • Escondido, United States Rady Children's Hospital Full time

    JOB SUMMARY: Under general supervision of a licensed practitioner and/or department leader, the Clin-Med Assist I independently provides and documents clinical care and associated tasks as assigned and as per standardized clinical protocols. This position utilizes appropriate age and developmental approaches in application of care, regularly performs a...


  • Escondido, United States Oak Hill Residential Care Full time

    **Hidden Glenn **senior living is looking to hire an **Admissions Coordinator Assistant**! **Duties**: - Greet and assist patients and families with the admissions process - Collect and verify patient information, including medical records and insurance details - Schedule appointments and coordinate with medical providers - Follow up on incoming leads for...


  • Escondido, United States Western State Builders Full time

    **Experience and Education**: - 2 years of construction or other office administration experience is preferred. - A high school diploma or GED is required. - Must possess high-level attention to detail with strong written and verbal communication skills. - Must be able to organize and prioritize his/her workload. - Proficiency in Microsoft Office, Bluebeam,...


  • Escondido, United States Whitson Contracting & Management, Inc. Full time

    Job DescriptionJob DescriptionWe have an opening for a Billing Administrator; specifically experienced in the construction industry. The Ideal candidate would have basic knowledge of QuickBooks, construction contracts, change order, Conditional & Un-Conditional Releases, Insurance certificates, Preliminary Notices and AIA billing format.Company...

  • Medical Assistant

    1 week ago


    Escondido, United States Neighborhood Healthcare Full time

    About Us Community health is about more than just vaccines and checkups. It's about giving people the resources they need to live their best lives. At Neighborhood, this is our vision:a community where everyone is healthy and happy. We're with you every step of the way, with the care you need for each of life's chapters. At Neighborhood, we are Better...


  • Escondido, United States Felicita Vida Senior Living Full time

    Job DescriptionJob DescriptionCompany DescriptionDo you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for the safe administration of all prescribed medications and...


  • Escondido, California, United States Member Relations Full time

    Job SummaryAssists the Sales Manager with the operation of the sales gallery, which includes scheduling Sales Executives in order to meet customer flow, reviewing weekly reports and disseminating this information to the sales team, and being available to assist sales executives with closing sales. Helps generate new business and attracts potential owners by...


  • Escondido, United States Member Relations Full time

    Job SummaryAssists the Sales Manager with the operation of the sales gallery, which includes scheduling Sales Executives in order to meet customer flow, reviewing weekly reports and disseminating this information to the sales team, and being available to assist sales executives with closing sales. Helps generate new business and attracts potential owners by...


  • Escondido, United States Hyatt Vacation Ownership Full time

    Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true. JOB SUMMARY Assists the Sales Manager with...


  • Escondido, United States Rady Children's Hospital San Diego Full time

    JOB SUMMARY: Under the supervision of the RN/Licensed Care Provider, responsible for applying the nursing process through the assessment, planning, implementation, evaluation, and documentation of patient care. Provides a caring relationship that facilitates health and healing. Demonstrates clinical competence in performing, assisting and/or documenting...

  • HR Director

    2 weeks ago


    Escondido, United States Mountain Shadows Support Group Full time

    The HR Director serves as the point person for HR related issues and is responsible for a wide range of tasks related to the Human Resources management function. The HR Director ensures compliance with federal and state employment laws, company policies and procedures and industry best practices. The HR Director oversees the many functions of the Human...

  • Project Coordinator

    7 days ago


    Escondido, United States Laser Electric Inc Full time

    A highly successful Electrical contractor in Escondido area is looking for a project coordinator with a positive attitude, strong attention to detail and excellent communication skills with experience in the commercial/industrial construction industry. **Position**: Project Coordinator **Location**:North San Diego County **Responsibilities**: In this...


  • Escondido, United States City of Escondido Full time

    **Summary**: If you want to join a hardworking team that shares a commitment to provide top-quality municipal services in a prime North County location, consider a career with the City of Escondido. We have an opening for the position of Accounting Specialist in our Finance Department. For a complete listing of job duties and qualifications, please refer to...

  • Real Estate Agent

    4 days ago


    Escondido, United States SMART RE CORP Full time

    '''Job Overview:''' We are seeking a highly motivated and experienced Real Estate Agent to join our team. As a Real Estate Agent, you will be responsible for assisting clients in buying, selling, and renting properties. Your knowledge of the local market, excellent customer service skills, and ability to negotiate will be key to your success in this...

  • Real Estate Agent

    6 days ago


    Escondido, United States SMART RE CORP Full time

    '''Job Overview:''' We are seeking a highly motivated and experienced Real Estate Agent to join our team. As a Real Estate Agent, you will be responsible for assisting clients in buying, selling, and renting properties. Your knowledge of the local market, excellent customer service skills, and ability to negotiate will be key to your success in this...

  • Associate Attorney

    4 weeks ago


    Escondido, United States White and Bright, LLP Full time

    White and Bright, LLP, a growing, 40-year San Diego firm, is seeking a Civil Litigation Associate Attorney with an emphasis on real property and business, for its Escondido office. This is an excellent opportunity for attorneys with 2+ years of experience who want to grow in their careers and contribute to the success of the firm. We are looking for...


  • Escondido, United States Silverado Full time

    ** Housekeeper/Laundry Aide** **Job Category****:** Housekeeping, maintenance, laundry **Requisition Number****:** HOUSE08532 Showing 1 location **Job Details** **Description** **World Class Assisted Living Memory Care Community is presently seeking a Housekeeper / Housekeeping Aide to join our team in Escondido, CA!** At Silverado, we give LIFE to those...


  • Escondido, United States Palomar Health Medical Group Full time

    Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail). Windows computer skills...


  • Escondido, United States Palomar Health Medical Group Full time

    Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail). Windows computer skills...