Organizational Operations Coordinator

4 weeks ago

Philadelphia, United States Philadelphia Youth Basketball Full time

Title: Organizational Operations Coordinator

Reports to: Chief Strategy Officer

Status: Exempt (Full Time)

Job Descriptions

**I. **Organizational Overview**

Philadelphia Youth Basketball, Inc. (PYB), officially launched in June of 2015, is a community-built youth development and community empowerment organization that leverages the iconic game of basketball to help today’s urban youth overcome the most urgent and systemic issues facing underserved communities. A diverse and impassioned group of individuals, including leaders from the grass-roots to the tree-tops, have been working diligently to execute upon this mission by building an impactful program, a robust and sustainable organization, and ultimately our world-class ‘Sixth Man’ Center to help uplift thousands of children, youth, and families for generations to come.

**II. **Primary Scope of Duties**

The primary responsibilities of this position include, but are not limited to, the following:
**CEO Support (10%) -**
- Supporting the creation and execution of systems and processes that result in knowledge sharing between the CEO and respective team members
- Responding to routine and non-routine correspondence, often pertaining to highly confidential and sensitive information, on behalf of the CEO

**Organizational Operations (90%) -**
- Coordinating and drafting communication between the Senior Leadership Team, the Board of Directors, and key PYB stakeholders
- Assembling materials for quarterly board and committee meetings
- Supporting the Chief Strategy Officer in implementing the organization’s strategic plan utilize software tools (Asana, Google Suite)
- Organizing meetings and events, including co-creating meeting agendas, scheduling, sending reminders, organizing catering, and other logistics when necessary
- Providing administrative assistance, such as preparing and editing correspondence, presentations, reports, memos, and accurately recording minutes from meetings
- Conducting research and analysis on issues of interest to the Senior Leadership Team
- Maintaining professionalism and strict confidentiality with all materials and exercising discretion when interfacing with the organization
- Maintain filing and communications systems, including contact management, document management, and archiving
- Managing and updating organizational shared drive and company intranet
- Assist in other administrative tasks as needed

**III.** Desired Knowledge, Skills, and Dispositions**
- 2-4 years experience in a role reporting directly to upper management
- 1-3 years experience with project management software
- Strong written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Keen attention to detail
- Proficiency in Google Suite and other office productivity tools, with aptitude to learn new software and systems
- Ability to keep company confidence
- Experience developing internal processes preferred

**IV. **Compensation and Perks**

This position will have a salary range of $45,000 - $48,000 commensurate with experience.

PYB prides itself on being a supportive workplace dedicated to employees’ personal and professional growth through stretch assignments, and access to staff and board meetings, mentorship, feedback, and professional development opportunities.

Company benefits include access to health insurance coverage (medical and dental) for salaried employees and their families. Additional benefits include paid holidays, paid time off, and access to a 401K retirement plan.

**V. **To Apply**

The Manager of Administration ensures that PYB maximizes its resources to deliver best-in-class youth development and community empowerment. If you possess the qualifications and skills outlined above and are passionate about finance & accounting, a sense of community, and inclusion of all, we encourage you to apply.

Philadelphia Youth Basketball, Inc.
Office of Human Resources
- PYB reserves the right to revise or change job duties and responsibilities as needed. This job description is not intended to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract._
- _
- Philadelphia Youth Basketball (PYB) is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply._

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