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Operations Coordinator, Mba Career Management

2 months ago

Philadelphia, United States University of Pennsylvania Full time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Operations Coordinator, MBA Career Management, Wharton School

Job Profile Title

Administrative Coordinator

Job Description Summary

**Job Description**:
The Operations Coordinator is responsible for managing all aspects of the reception space as well as the calendar and requests for conference rooms and flex space. This position contributes to the overall flow of office by providing superior customer service and operational support.

Collaborative efforts are a key aspect of the position, requiring participation in weekly operational team meetings to offer insights and suggestions for general process improvements. This role involves co-managing small-scale facilities requests and projects within the office, liaising with the building manager and Wharton operations, and leading general office duties such as organization, inventory management, ordering and restocking, and mail sorting.

The Operations Coordinator provides significant support to student
- and employer-facing initiatives such as pre-term, Employer Opportunity Week, first
- and second-year MBA interviews, and Enterprise Lab including behind-the-scenes preparation and attendance at events as needed. Additionally, they undertake ad-hoc project work and serve on various committees throughout the year. Lastly, the Operations Coordinator maintains relationships with peer schools to uphold established reciprocal agreements, processing visitation requests from students and peer schools, ensuring compliance with reciprocity guidelines, and keeping records updated.

Overall, this role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal and external stakeholders to maintain operational efficiency and support the overall objectives of the MBA Career Management office.

QUALIFICATIONS:

- Bachelor’s Degree preferred; H.S. diploma or GED required.
- 5 years of experience required or equivalent combination of education and experience.
- Knowledge of MBA landscape /recruiting process a plus
- Strong written and oral communication skills
- Excellent customer services skills with the ability to interpret as well as explain procedures and exercise good judgement
- Willingness to go above and beyond in order to achieve the required goals
- Ability to function with high degree of independence with a varied set of responsibilities, yet interact with colleagues in a centralized framework and contribute to a total team effort
- Solid knowledge of Microsoft platform, including Word, Excel, Powerpoint as well as comfort with using various online platforms

Job Location - City, State

Philadelphia, Pennsylvania

Administrative Coordinator

Department / School

Wharton School

Pay Range

$20.45 - $25.06 Hourly Rate

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses wit

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