Executive Assistant

1 month ago

Oak Brook, United States Relief Mental Health Full time

**Responsibilities**:

- Personal Assistant to CEO
- Act as the point of contact among executive team, clients and other external partners
- Think creatively to complete tasks and come up with solutions proactively
- Always maintain professional with discretion to confidential information
- Responsible for making bank deposits and properly documenting deposit information. Keeping an accurate record of cash and deposits
- Responsible for setting upland tracking payments on behalf of the company including services for all utilities, rent, office supplies, furniture, etc.
- Responsible for managing all internet and phone accounts including set up, implementation, canceling, etc. Liaise with clinic managers to trouble shoot issues.
- Manage an organized workflow
- Manage information flow in a timely and accurate manner
- Provide strategic calendar management including coordinating and supporting the CEOs internal and external calendar, preparing for meetings, and daily oversight of calendar functions.
- Assist with all internal meeting arrangements including booking rooms, technology, preparation of materials, coordination of attendees.
- Demonstrate discretion, emotional intelligence, good judgment, and confidentiality in all matters.
- Make travel arrangements
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Manage office supply inventory in the corporate office
- Assist with note taking, meeting documentation, and follow up
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Run office and personal errands as needed
- Manage phone calls in a polite and professional manner
- Welcome visitors and identify the purpose of their visit before directing them to correct department

**Qualifications**:

- High School Diploma, Bachelor’s Degree or equivalent amount of experience
- Time management and ability to meet deadlines
- Verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem solving, decision making and ability to come up with creative solutions
- Proactivity and self-direction
- Interpersonal skills
- Strong computer skills including G-Suite, Microsoft Office, running reports

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