Executive Assistant

3 weeks ago

Oak Brook, United States Relief Mental Health Full time
Relief Mental Health -

Responsibilities:

  • Personal Assistant to CEO

  • Act as the point of contact among executive team, clients and other external partners

  • Think creatively to complete tasks and come up with solutions proactively

  • Always maintain professional with discretion to confidential information

  • Responsible for making bank deposits and properly documenting deposit information. Keeping an accurate record of cash and deposits

  • Responsible for setting upland tracking payments on behalf of the company including services for all utilities, rent, office supplies, furniture, etc.

  • Responsible for managing all internet and phone accounts including set up, implementation, canceling, etc. Liaise with clinic managers to trouble shoot issues. 

  • Manage an organized workflow

  • Manage information flow in a timely and accurate manner

  • Provide strategic calendar management including coordinating and supporting the CEOs internal and external calendar, preparing for meetings, and daily oversight of calendar functions.

  • Assist with all internal meeting arrangements including booking rooms, technology, preparation of materials, coordination of attendees. 

  • Demonstrate discretion, emotional intelligence, good judgment, and confidentiality in all matters. 

  • Make travel arrangements

  • Track daily expenses and prepare weekly, monthly, or quarterly reports

  • Manage office supply inventory in the corporate office

  • Format information for internal and external communication – memos, emails, presentations, reports, etc.

  • Assist with note taking, meeting documentation, and follow up

  • Screen and direct phone calls and distribute correspondence

  • Organize and maintain the office filing system

  • Run office and personal errands as needed

  • Manage phone calls in a polite and professional manner

  • Welcome visitors and identify the purpose of their visit before directing them to correct department

 

Qualifications: 

  • High School Diploma, Bachelor’s Degree or equivalent amount of experience 

  • Time management and ability to meet deadlines 

  • Verbal and written communication skills

  • Strong organizational skills and ability to multitask 

  • Problem solving, decision making and ability to come up with creative solutions 

  • Proactivity and self-direction 

  • Interpersonal skills 

  • Strong computer skills including G-Suite, Microsoft Office, running reports 

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