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Assistant Superintendent for Business and Financial

4 months ago

Joliet, United States Joliet Public Schools District 86 Full time

**POSITION**:Assistant Superintendent for Business and Financial Services/CSBO

**POSITION GUIDE**: Certified Personnel

Full-Time 12 Months

Non-Bargaining Unit Position

Exempt

**REPORT TO**: Superintendent of Schools

**FUNCTION**:
Under authority delegated by the Superintendent, administer, direct, and supervise the conduct of all business affairs of the District. Direct and supervise the District’s transportation services, including the development of bid specifications and selection and monitoring of service delivery. Direct and supervise Food Service Operations and Building Support Services.

**QUALIFICATIONS**:

- Illinois Administrative Certificate with Chief School Business Official endorsement.
- Five years experience in Business Management or Fiscal management responsibility of the annual budget of the district.
- Extensive experience in accounting, business management, fiscal planning, with academic training in business administration or accounting.
- Knowledge of school district operations, National and State Educational legislation, the Illinois School Code, and the Illinois Program Accounting Manual.
- Demonstrated capabilities in business administration and Fiscal management.

**_
The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned_**.**

**RELATES TO**: Assistant Superintendent for Curriculum and Instruction

Assistant Superintendent for Equity and Student Services

Assistant Superintendent for Human Resources and Labor Relations

Chief Officer for Legal Services and Labor Relations

Chief Officer for Technology and Innovation

Director for Communications and Development

Director of Student Services

Director of Teaching and Learning

Building Principals

**SUPERVISES DIRECTLY**: Manager of Accounting Services

Director of Buildings Support Services

Director of Grants

Transportation Coordinator

Director of Food Service

Administrative Secretary

**SUPERVISES INDIRECTLY**:
All non-certificated employees of the Business Department, Buildings Support Services, Food Service, and Transportation Services.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Ensures compliance with all State and Federal Guidelines.
- Directs and supervises District’s Transportation Services, bid specifications, and selection and monitoring of service delivery.
- Directs and supervises Food Services Operation and Building Support Services.
- Creates and maintains the necessary systems, records and procedures required to clearly report the fiscal management and business affairs of the District to comply with the Illinois School Code and Accounting Manual.
- Develops bid specifications for construction related services.
- Recommends to the Superintendent the award of contracts for purchase of equipment, materials and services for the district.
- Regulates the use of school buildings after the regular school day, and the community use of District facilities in order to protect the best interests of the district.

**JOB RESPONSIBILITIES**:

- Prepare recommendations on the anticipation and projection of the impact of National, State, and local legislation upon the fiscal planning of the district. Evaluate resources, situations, and conditions.
- Communicate all unusual or divergent conditions that may occur, which will affect the fiscal or business affairs of the district.
- Analyze all the financial and statistical information necessary for all departments to assist them in the preparation of their annual budget.
- Prepare the annual budget for the Department of Business and Financial Services.
- Consolidate the annual budget for all departments within the District with specific emphasis on the calculation of, and with responsibility to project anticipated income to the District, from all sources.
- Cooperate with all department heads in securing, retrieving, and providing current data on all statistical and financial information.
- Monitor and report the status of all department budgets on a monthly basis, identifying both plus and minus variances, by account code.
- Establish, maintain, and supervise the accounting systems necessary to conduct the financial and business affairs of the District.
- Provide a monthly treasurer's report to the Superintendent on the cash status of all funds, plus the status of all Federal and State projects.
- Provide the proper safeguards for the custody of public funds.
- Confer and cooperate with the Assistant Superintendent for Equity and Student Services, Assistant Superintendent for Curriculum and Instruction, Chief Officer of Technology and Innovation to determine, establish and maintain the financial data necessary for compliance with grant requirements.
- Supervise the preparation of, and is responsible for, the accuracy of all financial reports compiled by the Dist