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Office Administrator

3 months ago

Bakersfield, United States LANDSCAPE DEVELOPMENT, INC Full time

**General Description**:Provide Administrative support to the Division.

**Basic Functions Include**:

- Run reports weekly for the Division President, Project Managers, and Superintendents
- Calendar, plan and coordinate Field and office events. Including but not limited to Christmas Parties, Quarterly Office Events, foremen meetings, and Quarterly Field Events.
- Maintain office services by organizing office operations and procedures including the purchasing of office supplies.
- Ensure all future meetings are calendared.
- Calendar and manage annual SOP update.
- Schedule training events as needed by Division Leader and General Superintendent
- Manage PPE inventory and distribution.
- Facilitate office recruiting. Place advertisements, collect and review resumes and
- On-boarding and providing orientation for new employees.
- Facilitate biweekly foreman meeting.
- Order office lunches.
- Schedule and track field employees' annual reviews. Notify supervisors reviews are due 1 week prior.
- Assist payroll with ensuring employees time cards are approved weekly.
- Assist payroll with prevailing wage compliance. Notify them 2 weeks before starting prevailing wage work.
- Adhere to and promote LDI’s company doctrine, values, and mission statement.
- Represent the organization positively and professionally.
- Monitor time keeping approvals and lunchtime clock ins and out (Exaktime) for employees and supervisors.
- Tracks and monitor all office related budgets per vital factor goals.
- Maintain a good rapport and cooperative working relationship with clients and staff

**Safety**:

- Ensures that all LDI safety policies and OSHA regulations and high levels of productivity

are met

**Skills/Abilities**:

- Microsoft Office 365 proficient

Excel proficient

Basic HR Training
- Knowledge of Macintosh a plus
- Type 40 WPM
- Adobe or PDF Editor proficient
- Excellent organizational skills
- Excellent math and writing skills
- Possess exceptional people skills
- Self-starter requiring mínimal direction
- Analytical and detail oriented
- Comfortable in fast paced environment
- Assist Superintendents
- Bilingual required

**Education/Experience**
- 2+ years of Administration experience
- High School graduate

Experience in Landscape or Construction a plus

**KPI’s**

May include, but are not limited to:

- Labor tracking 98% accuracy
- Sales to construction turnovers 100% accuracy
- PM/Super Field Pre-Con Meetings 100% accuracy
- Submittals 90% accuracy
- Pre-construction binders 100% accuracy

Sales, Project Manager, Superintendent surveys 80% accuracy

**Job Type**: Part-time

Pay: $20.00 - $26.00 per hour

Expected hours: 20 per week

Schedule:

- 4 hour shift
- Monday to Friday

Work Location: In person