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Office Administrator

2 months ago

Bakersfield, California, United States Emcor Inc Full time
Job Title: Office Manager

Contra Costa Electric, a subsidiary of EMCOR Group, Inc., is seeking an experienced Office Manager to join our team in Bakersfield, CA.

Job Summary:

The Office Manager will be responsible for overseeing and supporting all administrative duties in the office, ensuring a smooth operation and providing exceptional customer service.

Key Responsibilities:
  • Perform receptionist duties, including greeting visitors and answering phone calls.
  • Implement office policies and procedures, and provide administrative support as needed.
  • Manage employee timecards, correct errors, and support payroll department.
  • Process expense reports, make check requests, and work with the PM to submit contract progress and billings.
  • Input data into SMART and Textura, make accounts receivable calls, and assist with accounts payable issues.
  • Reconcile vendor statements, process rental invoices, and manage office petty cash and field checks.
  • Identify opportunities for process improvements and implement new systems.
  • Perform additional assignments as required by the company or management.
Requirements:
  • 3-5 years of office management experience.
  • High school diploma or GED required; Bachelor's degree or currently pursuing preferred.
  • Working knowledge of the construction industry, operations management, and safety practices a plus.
  • Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Preferred Skills and Abilities:
  • Business writing and reporting skills.
  • Excellent organization, communication, customer service, and interpersonal skills.
  • Scheduling and time management skills.
  • Strategic, analytical, and multi-tasking skills.
Language Skills:

Must have the ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors, and suppliers.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

This role requires the ability to work at a computer (reading and keying) for extended periods of time.

The employee must move within the office to retrieve files and meet with employees in their offices or conference room.

The employee is regularly required to walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch.

The employee may occasionally lift and/or move up to twenty-five (25) pounds.

Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to Job Sites, or to attend Commercial events/training, and must have the ability to navigate around job sites.

Benefits:

Emcor Inc. offers a full benefit package, including medical, dental, vision, and prescription coverage, 401k with company match, paid holidays, educational assistance, and a salary based on experience and qualifications.

Salary Range from $54,450 to $76,125.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled.