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Administrative Associate, College of Natural
3 months ago
Job Posting Title:
Administrative Associate, College of Natural Sciences
- Hiring Department:
College of Natural Sciences
- Position Open To:
All Applicants
- Weekly Scheduled Hours:
40
- FLSA Status:
Non-Exempt
- Earliest Start Date:
Immediately
- Position Duration:
Expected to Continue
- **Location**:
AUSTIN, TX
- Job Details:
General Notes
The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being an inclusive community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit.
Must be eligible to work in the US on a full-time basis for any employer without sponsorship.
Purpose
The purpose of this position is to assist CNS Honors & Scholarships in financial planning, purchasing, event coordination, supervision of student employees and recruitment; and to advance our core mission of fostering wellness, belonging, and success for all students.
**Responsibilities**:
- Manage purchasing, payments and office functions for CNS Honors & Scholarships.
- Manage events for CNS Honors & Scholarships, including scheduling, budgeting, expenses, vendor relations, customer service for all guests and assist student organizations with funding and logistics.
- Work with the CNS Honors & Scholarships director on budget planning, track all expenditures, monitor accounts and ensure proper use of funds.
- Recruit, hire, train and supervise student employees.
- Other duties as assigned, including supporting special projects and staffing events within CNS.
Required Qualifications
High School diploma and 5 years clerical experience or Bachelor’s degree and 1 year experience as administrative associate. Working knowledge of Excel and other Microsoft products, strong oral and written communication skills, detail oriented, and ability to prioritize tasks over the short
- and long-term landscapes.
- Relevant education and experience may be substituted as appropriate._
Preferred Qualifications
Experience with event coordination. Supervisory experience. Experience with UT-Austin tools used for budget management.
Salary Range
$45,000 + depending on qualifications
Working Conditions
- Environmental Demands: may work around standard office conditions
- Physical Tasks: Repetitive use of a keyboard at a workstation
Required Materials- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
- Employment Eligibility:
- Retirement Plan Eligibility:
- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
- Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
- Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
- Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
- E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the followi
