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Director of Office Operations/executive Assistant
3 months ago
**Job Summary**
This position serves an important and integral role in managing the day-to-day operations of NMPA’s office and providing direct administrative support to the CEO and EVP/GC at NMPA. The Director serves as day-to-day liaison NMPA’s technology, payroll, insurance and finance vendors, organizes and coordinates executive and board outreach efforts, handles special projects and office manager duties.
**Key Responsibilities**
- Manages invoices, payment reconciliation and weekly accounts payables and liaises with the National Music Publishers Association outside CFO;
- Assist in management of payroll and liaises with outside vendor;
- Works with outside technology vendors to ensure continued high level technology support to office and manage IT projects, including working to provide new laptops to employees where needed.
- Maintains CEO and EVP executives’ schedules, appointments and travel arrangements; answers and manages incoming calls, prepares/proofreads correspondence, prepares expense reports for executives, and provides administrative support as needed;
- Prepares/compiles materials and provides administrative support for quarterly Board meetings and association events and liaises with the executive assistants of board members to coordinate travel and preparedness;
- Assists with new-hire onboarding;
- Monitors and orders office supplies, maintains office equipment, distributes mail, accepts deliveries, serves as building liaison and performs other duties as assigned.
**Qualifications**
- A self-starter who enjoys working in a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented;
- Exceptional attention to detail and accuracy;
- Excellent organizational skills with the ability to think proactively;
- Resourceful and able to work independently on projects from conception to completion;
- Excellent written and verbal communication skills;
- Experience building relationships with internal and external stakeholders;
- A proven track record for balancing multiple priorities with overlapping deadlines and the ability to shift;
- focus between competing demands;
- Confidentiality, discretion and good judgement.
**Education and Professional Experience Requirements**
- Bachelor's degree required;
- Three or more years in senior-level administrative support role;
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Relocate:
- Washington, DC 20036: Relocate before starting work (required)
Work Location: In person
