Administrative Assistant

2 weeks ago


Tucson, United States AAM, LLC Full time

**Position Summary**:
Primarily responsible for providing administrative assistance to assigned Community Managers which includes customer service, preparing/mailing violation letters and overall administrative duties that lead to the success of on-going projects.

**Position Responsibilities**:

- Provides direct support to assigned Community Managers in order to meet community standards.
- Addresses customer issues and ensures effective, long-term solutions.
- Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc.
- Maintains an effective process for tracking architectural submittals.
- Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets.
- Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings.
- Works with vendors to provide direction and collect bids per the manager.
- Designs brochures, pamphlets, handouts, etc. for communities.
- Maintains strict adherence to community and company deadlines.
- Provides relief to front receptionist.
- Performs other related duties as directed.

**Physical Demands & Work Environment**
- Primarily sitting in an office setting utilizing computer.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.

**Experience**: Required
- 3 year(s): High school diploma or GED and three (3) years of experience working in an administrative support role within an office environment supporting management and providing customer service to internal/external customers and clients.

Preferred
- 2 year(s): High school diploma or GED and two (2) years of experience working in an administrative support role with an HOA/Property Management organization to be familiar with CC&R's, compliance, resident relations, etc.

**Education**: Required
- High School or better

**Behaviors**: Preferred
- Loyal: Shows firm and constant support to a cause
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Preferred
- Job Security: Inspired to perform well by the knowledge that your job is safe
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Goal Completion: Inspired to perform well by the completion of tasks
- Self-Starter: Inspired to perform without outside help
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization



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