Grant and Contract Administrator

2 weeks ago


Tucson, United States University of Arizona Full time

**Posting Number**
- req19525**Department**
- Family and Community Medicine**Department Website Link**Location**
- University of Arizona Health Sciences**Address**
- 655 N Alvernon Way #228, Tucson, AZ 85711 USA**Position Highlights**

The Grant and Contract Analyst prepares recommendations for financial plans, including annual resource allocation, forecasting, budgeting, and short and long-term financial planning. The position will develop, interpret, and implement financial and resource planning systems. They will also be responsible for monitoring the department's performance against budget, financial targets, and other compliance and achievement metrics, as well as for all aspects of grants administration, pre-award and post-award services related to grant management, proposal review and preparation, administration and financial activities, including accounting, budgeting, reporting, financial projections, financial reconciliation, and procurement. The successful applicant will also collaborate with principal investigators and other research staff to ensure compliance with regulations, terms and conditions, and sub award/subcontracting issuance and administration.
- Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more_

The University of Arizona has been recognized for our innovative work-life programs.

**Duties & Responsibilities**

Pre Award
- Review departmental grant proposals abstract, budget, and budget justification prior to routing. Calculate F&A and Credit splits for ePRS. Review and approve ePRS and attachments from other departments.
- Assist research investigators and project staff with proposal budget development.

Contracts
- Review and track incoming award agreements and work with Sponsored Projects and UAHS Contracting to ensure awards/contracts are executed.
- Approve budget loads on new accounts and inform Business office team of new accounts.

Post Award
- Oversee all post-award day-to-day budget, financial, operating and reporting activity.
- Grant management: Acts as fiscal officer on all sponsored accounts.
- Conduct monthly cash flow projection meetings and reconciliations of monthly encounters submissions vs. payments received to ensure the RISE programs are being paid appropriately and their expenditures do not exceed their encounter submissions.
- Review (monthly) of accounts reviewing for new accounts, accounts ending, and deficit accounts.
- Communicate the reason for and action required on deficit accounts and provide to Assistant Department Administrator.
- Invoice sponsor on accounts that are not invoiced by Sponsored Projects.
- Answer questions from Business Office team, program staff, and fund accountants concerning transactions on grant accounts.
- Provide projections on spending to PI on grant accounts as requested.
- Work with Sponsored Projects Post Award to backstop accounts as needed.
- Review and approve effort reports for effort on department grants. Track and ensure proper reporting of all personnel cost share on effort reports.
- Assist researchers and Business Office on funding plans.
- Update Business Office team on relevant policies and regulations.

Budget Management
- Utilize UAccess systems, develop, implement, and maintain tools to monitor sponsored accounts for budgeting and forecasting, and provide other functionality.
- Provide the Research Leadership Group a quarterly report of grant and foundation proposal submissions vs. Award.
- Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
- Prepare or assist in preparation of financial and administrative reports for planning and budgeting purposes; analyze and interpret financial data and other information.
- Participate in the Preparation of Monthly Financial Reports.
- Review concurrence worksheets and include any post-term expenses and transfers to make sure that all expenses post to the project appropriately.
- Work with Sponsored Projects on sponsor site visits or audits.
- Lead (quarterly) account reconciliation meetings with PI, program directors, and business office team to collaborate on solutions to problems, and agree as a group on any action items or notes that we would like to see included in grant and contract files.
- Reconcile Rise Checks and work with the RISE Coder ensure that the distribution of income is reflected in the AZCH Deposits.

Department Support
- Coordinate and perform day to day operational and administrative activities in support of research programs.
- Create and oversee complex record-keeping systems and databases. Analyze complex information rel



  • Tucson, United States University of Arizona Full time

    The Grant and Contract Analyst prepares recommendations for financial plans, including annual resource allocation, forecasting, budgeting, and short and long-term financial planning. The position will develop, interpret, and implement financial and r Contract, Administrator, Program Director, Financial Planning, Department Leader, Research, Business Services


  • Tucson, United States University of Arizona Full time

    **Posting Number** - req19348**Department** - Electrical and Computer Engr**Department Website Link**Location** - Main Campus**Address** - Tucson, AZ USA**Position Highlights** This position serves to support the new Micro-Nano Fabrication Center (MNFC) facility renovation project funded by the Arizona Commerce Authority (ACA). The mission of this project...


  • Tucson, Arizona, United States Sargent Aerospace Full time

    Join the Sargent Legacy in Securing Our FutureThe Contracts Administrator I is responsible for the coordination and administration of customer proposals, order processing and product returns. Manages assigned customer accounts focusing on customer satisfaction. Under general supervision, ensures contract compliance to customer requirements on proposals and...


  • Tucson, United States Sargent Aerospace & Defense Full time

    Join the Sargent Legacy in Securing Our FutureThe Contracts Administrator I is responsible for the coordination and administration of customer proposals, order processing and product returns. Manages assigned customer accounts focusing on customer satisfaction. Under general supervision, ensures contract compliance to customer requirements on proposals and...


  • Tucson, United States Sargent Aerospace & Defense Full time

    Join the Sargent Legacy in Securing Our FutureThe Contracts Administrator I is responsible for the coordination and administration of customer proposals, order processing and product returns. Manages assigned customer accounts focusing on customer satisfaction. Under general supervision, ensures contract compliance to customer requirements on proposals and...


  • Tucson, United States Pima County Full time

    **Position Description**: **OPEN UNTIL FILLED** **Salary Grade: 4** **Pay Range** **Hiring Range: $18.23 - $21.42 Per Hour** **Full Range: $18.23 - $24.61 Per Hour** The Pima County Health Department is looking for an Administrative Assistant III to support three Deputy Directors. This grant-funded position demands a high level of proficiency in...


  • Tucson, United States Pima County Full time

    **Position Description**: **OPEN UNTIL FILLED** **Salary Grade: 15** **Pay Range** **Hiring Range: $66,536 - $79,843 Annually** **Full Range: $66,536 - $93,150 Annually** **Duties/Responsibilities**: (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.) Manages and...

  • Contracts Officer

    2 months ago


    Tucson, United States Pima Community College Full time

    The Contract Negotiator develops, drafts, reviews, and negotiates all types of college contracts. Works with internal departments and third parties to draft, negotiate, and approve agreements. Ensures agreements are in compliance with internal policy and legal, regulatory, and accreditation requirements. Communicates and coordinates process with internal...


  • Tucson, United States Defense Contract Management Agency Full time

    Serves as Chief Counsel for DCMA Special Programs and provides assistant to the DCMA General Counsel and Deputy General Counsel. The incumbent provides legal services to an Agency-wide organization that provides contract management and oversight on important, classified defense programs.. ...


  • Tucson, Arizona, United States Defense Contract Management Agency Full time

    Serves as Chief Counsel for DCMA Special Programs and provides assistant to the DCMA General Counsel and Deputy General Counsel. The incumbent provides legal services to an Agency-wide organization that provides contract management and oversight on important, classified defense programs. Acts as a principal advisor to the Special Programs Command...


  • Tucson, United States Defense Contract Management Agency Full time

    If selected at the GS-09 level, duties will be performed in a developmental capacity. Performs duties associated with the administration of the quality assurance provisions of contracts by designing, implementing, and maintaining a risk-based surveillance program and assessment plan. ...


  • Tucson, United States Pure Aesthetics Natural Skincare School Full time

    Job DescriptionJob DescriptionJoin Our Team as a Financial Aid Administrator!Are you passionate about helping students achieve their educational dreams? Do you possess a keen eye for financial detail and administrative excellence? If so, we have an exciting opportunity for you to become a vital part of our post-secondary school community.Position:Financial...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 14** **Pay Range** **Hiring Range: $60,487 - $72,584 Annually** **Full Range: $60,487 - $84,682 Annually** The Community and Workforce Manager I (Workforce Development) position entails management oversight of workforce development programs. Programs include work experience/paid training programs and activities...


  • Tucson, Arizona, United States Defense Contract Management Agency Full time

    If selected at the GS-09 level, duties will be performed in a developmental capacity. Performs duties associated with the administration of the quality assurance provisions of contracts by designing, implementing, and maintaining a risk-based surveillance program and assessment plan. Identifies opportunities for process improvements through analysis of...


  • Tucson, United States US National Oceanic and Atmospheric Administration Full time

    **Duties**: **As an Administrative Support Assistant (OA), you will perform the following duties**: - Provide quality control screening of all supervisor's incoming and outgoing correspondence. - Act as a liaison with the National Weather Service (NWS) and National Oceanic and Atmospheric Administration (NOAA) Administrative Support Offices on all...


  • Tucson, United States University of Arizona Full time

    **Posting Number** - req19642**Department** - UAHS Research**Department Website Link** **Location** - University of Arizona Health Sciences**Address** - Tucson, AZ USA**Position Highlights** This inaugural support position for this center will provide advanced administrative support to the Center for Biomedical Informatics & Biostatistics Director. This...


  • Tucson, United States Pima County Full time

    **Position Description**: **Salary Grade: 6** **Pay Range** **Hiring Range: $41,811 - $49,128 Annually** **Full Range: $41,811 - $56,445 Annually** - The Pima County Regional Flood Control District's mission is to protect the health, safety, and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management...


  • Tucson, United States State of Arizona Full time

    DEPT OF EMERGENCY AND MILITARY AFFAIRS - The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section...


  • Tucson, United States KIHOMAC Full time

    Perform a variety of administrative and clerical tasks, including but not limited to: data collection and management; performance monitoring and measurement; schedule management and planning; updating government systems; reporting program status internally to program management - Provide support to branch managers and employees - Assist in daily office needs...

  • Contract Manager

    4 weeks ago


    Tucson, United States CMI Management Full time

    Job DescriptionJob DescriptionJob SummaryThe Contract Manager will have relevant experience at a comparable level of responsibility in managing maintenance and repair programs of similar size, scope and complexity to those in the CBP Arizona Region Facilities, which consist of 138 facilities across 27 sites totaling 1.38M square feet.Key Job...