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Administrative Assistant/reception

2 months ago

Wilmington, United States Greenville Country Club Full time

**About us**

Greenville Country Club is a private members-only club offering dining, fitness and racquet sports located on a historic property in Wilmington, DE. We are professional, collaborative, and our goal is to to ensure each and every member is pleased with our service. We sincerely try to please our members by offering them a variety of food and beverage of the finest quality obtainable and by serving them efficiently and courteously. They are entitled to every consideration from us. Our purpose is to serve them and our goal is the best possible service. Equally important are the racquet sports and swimming facilities to our members..

**Primary Purpose of Job**

This position requires a close and highly responsive relationship to the day-to-day activities of the General Manager, Board of Directors, various committees and the membership at large. Must be able to work fairly independently wit a high degree of accuracy.

**Major Responsibilities**

Member Service
- Answer phones in a helpful, pleasant manner.
- Take accurate reservations for the dining rooms and social events.

Membership
- Maintain all membership records, and work closely with the Membership Chair and Controller to ensure accuracy and follow through regarding the membership process.
- Gather information and produce monthly Bulletin for members.
- Coordinate annual meeting correspondence, committee reports and meeting details.
- Prepare correspondence to Club members.

Office Management
- Maintain inventory and ordering of office supplies.
- Handle all required correspondence for the General Manager.
- Maintain copiers, fax and postage machine.
- Prepare daily count sheet for dining reservations, and occasionally print menus.

Board of Directors/Committees
- Handle all correspondence and keep records for the Board of Directors and various committees.
- Prepare and mail information to the Board each month.
- Ensure that all additional materials are prepared and in place in the Club Room prior to each Board meeting.
- Notify committees of upcoming meetings at least two weeks in advance.
- Actively assist chairs of the Social and Membership committees in generating and distributing information to members.

Summer Youth Program
- Prepare, print and mail all forms.
- Responsible for reviewing and recording registrations.
- Prepare information for camp director, tennis instructors and swimming instructors.
- Occasionally arrange special events for Friday programs.
- Prepare permit for Independence Day celebration fireworks display.
- Various other duties as assigned.

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 5 years (preferred)

Ability to Commute:

- Wilmington, DE 19807 (required)

Ability to Relocate:

- Wilmington, DE 19807: Relocate before starting work (required)

Work Location: In person

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