Current jobs related to Administrative Assistant - Wilmington - Russell Tobin

  • Administrative Assistant

    1 month ago

    Wilmington, United States FastSigns Full time

    The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and...

  • Administrative Assistant

    3 weeks ago

    Wilmington, United States JEVS Human Services Full time

    Assist in training staff Maintain files and supplies Act as primary point of contact with the state Medicaid office Schedule meetings and assist as a secretary in meetings Assist the Director when necessary Administrative Assistant, Administrative, Assistant

  • Administrative Assistant

    3 days ago

    Wilmington, Delaware, United States Chrysalis Center for Counseling and Eating Disorder Treatment Full time

    Part-Time Administrative AssistantChrysalis Center for Counseling and Eating Disorder Treatment is seeking a Part-Time Administrative Assistant to join our team. This role is ideal for someone who is detail-oriented, organized, and passionate about providing exceptional support to our clients.Key Responsibilities:Assist clinical staff and management with...

  • Administrative Assistant

    1 month ago

    Wilmington, United States Crossfire Consulting Full time

    The hours for this position will be from 7 a.m. to 4:00 p.m., Monday through Friday Ferguson is currently seeking a full-time Administrative Assistant who will primarily be responsible for serving as the first point of phone contact for customers and vendors, in addition to providing administrative support to the Leadership and Accounts Receivable Team....

  • Administrative Assistant

    1 month ago

    Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full time

    Job OverviewThe role of the Administrative Assistant is pivotal in ensuring the smooth operation of office activities and supporting staff functions. This position encompasses a variety of clerical tasks aimed at maintaining organizational efficiency.Key ResponsibilitiesDesign and manage forms to collect and maintain essential client information.Assist...

  • Administrative Assistant

    1 week ago

    Wilmington, Delaware, United States State of North Carolina Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at the State of North Carolina. This role will provide administrative support to our department, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the department, including answering phones, responding to emails, and greeting...

  • Administrative Assistant

    1 week ago

    Wilmington, Delaware, United States SERVPRO of New HanoverBrunswick & South Columbus Counties Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team at SERVPRO of New Hanover/Brunswick & South Columbus Counties. As a key member of our office team, you will be responsible for providing exceptional customer service, handling administrative tasks, and supporting our team members.Key...

  • Administrative Assistant

    6 days ago

    Wilmington, Delaware, United States SERVPRO of New HanoverBrunswick & South Columbus Counties Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team at SERVPRO of New Hanover/Brunswick & South Columbus Counties. As a key member of our office team, you will be responsible for providing exceptional customer service, handling administrative tasks, and supporting our team members.Key...

  • Administrative Assistant

    2 months ago

    Wilmington, United States Oppenheimer & Co. Inc. Full time

    Job DescriptionJob DescriptionWho We Are:Oppenheimer Trust Company of Delaware (“OTCDE”) is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. (“Oppenheimer”), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the...

  • Administrative Assistant

    1 month ago

    Wilmington, United States Oppenheimer & Co. Full time

    Who We Are: Oppenheimer Trust Company of Delaware ("OTCDE") is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. ("Oppenheimer"), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the financial services industry. OTCDE...

  • Administrative Assistant

    1 month ago

    Wilmington, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative Assistant Contract: Wilmington, Delaware, US Salary: $28.00 Per Hour Job Code: 353082 End Date: 2024-09-21 Days Left: 19 days, 3 hours left Apply Qualifications: (3-5) years' experience in office administration, supporting an executive. Effective problem solving and research skills. ...

  • Administrative Assistant

    3 weeks ago

    Wilmington, Delaware, United States Sociaxe Full time

    Job SummaryWe are seeking a highly organized and customer-oriented professional to join our dynamic team at Sociaxe as a Receptionist. As the first point of contact for our company, you will be responsible for providing a warm and welcoming atmosphere for visitors, managing incoming inquiries, and performing various administrative tasks.Key...

  • Executive Administrative Assistant

    5 months ago

    Wilmington, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.*** This will be an onsite, Contract position.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel...

  • Administrative Assistant

    3 weeks ago

    wilmington, United States Greene Resources Full time

    Position: Administrative AssistantLocation: Wilmington, NCPay: $21/hourExperience: Previous related experience.Type: Full-time; ContractSchedule: Monday – Friday, 8am to 5pmGreene Resources is seeking an Administrative Assistant to join a growing and dynamic team!Job Description:Greet guests and answer phone calls.At the start of your day, power up office...

  • Administrative Assistant

    2 weeks ago

    Wilmington, United States Greene Resources Full time

    PositionAdministrative AssistantLocation: Wilmington, NCPay: $21/hourExperience: Previous related experience.Type: Full-time; ContractSchedule: Monday Friday, 8am to 5pmGreene Resources is seeking an Administrative Assistant to join a growing and dynamic team!Job Description:Greet guests and answer phone calls.At the start of your day, power up office...

  • Administrative Assistant

    1 week ago

    wilmington, United States Greene Resources Full time

    Position: Administrative AssistantLocation: Wilmington, NCPay: $21/hourExperience: Previous related experience.Type: Full-time; ContractSchedule: Monday – Friday, 8am to 5pmGreene Resources is seeking an Administrative Assistant to join a growing and dynamic team!Job Description:Greet guests and answer phone calls.At the start of your day, power up office...

  • Executive Administrative Assistant

    2 days ago

    Wilmington, Delaware, United States Momentum Resource Solutions Full time

    Job SummaryWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our Executive team at Momentum Resource Solutions. The ideal candidate will possess strong organizational skills, ability to prioritize and multitask, and a keen eye for detail.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Assistant

    4 months ago

    Wilmington, United States Evan W. Smith Funeral Services Full time

    Job DescriptionJob DescriptionWe are seeking an Office Coordinator to join our team in our Wilmington/Dover locations. You will perform clerical and administrative duties, catering to the needs of families, and ensuring seamless office operations.BILINGUAL SPANISH CANDIDATES ARE ENCOURAGED TO APPLY Responsibilities:Act as a liaison between families, funeral...

  • Administrative Assistant

    3 weeks ago

    Wilmington, United States Greene Resources Full time

    Position: Administrative AssistantLocation: Wilmington, NCPay: $21/hourExperience: Previous related experience.Type: Full-time; ContractSchedule: Monday – Friday, 8am to 5pmGreene Resources is seeking an Administrative Assistant to join a growing and dynamic team!Job Description:Greet guests and answer phone calls.At the start of your day, power up office...

  • Administrative Assistant

    3 weeks ago

    Wilmington, United States Greene Resources Full time

    Position: Administrative AssistantLocation: Wilmington, NCPay: $21/hourExperience: Previous related experience.Type: Full-time; ContractSchedule: Monday – Friday, 8am to 5pmGreene Resources is seeking an Administrative Assistant to join a growing and dynamic team!Job Description:Greet guests and answer phone calls.At the start of your day, power up office...

Administrative Assistant

4 months ago

Wilmington, United States Russell Tobin Full time
Job DescriptionJob Description

Job title: Administrative Assistant
Location: Wilmington, DE 19809
Duration: 6 months contract
Pay rate: $31/hour to $33/hour

RESPONSIBILITIES:

  • Provides administrative support in a complex team environment to a senior group of executives (up to 6 executives).
  • Provides administrative support in-office 5 days/week; expected to arrive no later than 8:30a Provides back up coverage to other assistants when necessary.
  • Occasionally may be asked to provide extended hours coverage which includes calendar coverage and checking email periodically.
  • Frequently collaborates with chiefs of staff and finance team members.
  • Coordinates complex, senior-level internal/external in person and Zoom meetings.
  • Handles a high volume of phones calls, e-mails and Teams messages.
  • Expected to interact with high level business leaders in a professional and effective manner.
  • As needed, interfaces with clients and vendors through email, Zoom and in-person.
  • Maintains complex and accurate calendars with ability to prioritize meeting requests and related logistics.
  • Coordinates occasional domestic and international travel arrangements and processes expense reports, always maintaining up to date expenses for each executive.
  • Responsible for participation in additional duties such as approving badge access, arranging office space, coordinating group events, supporting executive visits, booking conference rooms, and supporting ad-hoc projects with chief of staff teams.
  • Assists executives with getting to meetings on time, printing out materials, running in-office errands such as delivering documents and items within the office.
  • Mastery of our firm systems for T&E, space/seating, manager alignments and time-entry.

SKILLS AND QUALIFICATIONS:

  • Incredibly organized with attention to detail and responsiveness At least [3 years] of prior experience with senior exec coverage.
  • Requires excellent operational proficiency in Outlook scheduling, travel booking and associated logistics (e.g., car service), and expense management.
  • Familiar with navigating Microsoft PowerPoint, Word, Excel, and Adobe PDFs.
  • Collaborates well with other admins as needed to ensure proper coverage and back up coverage.
  • Has strong interpersonal and communication skills.
  • Must be able to prioritize a variety of time-sensitive tasks.
  • Proactive with excellent follow-up.
  • Demonstrates high degree of integrity and confidentiality; operates with discretion.
  • Ability to display a consistent, professional degree of communication.
  • Resilient, able to adapt to unexpected events, and ability to prioritize and multi-task in a deadline driven environment.

EDUCATION:

  • Bachelor's Degree Preferred
  • H.S Diploma

#CB
#LI-RF1Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.