Administrative Assistant
3 weeks ago
Who We Are:
Oppenheimer Trust Company of Delaware (“OTCDE”) is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. (“Oppenheimer”), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the financial services industry. OTCDE exists to provide fiduciary and related services to the Oppenheimer asset management platform.
Job Description
The firm is seeking an Administrative Assistant to join OTCDE at its Wilmington location. The main responsibilities include supporting OTCDE’s President in all aspects of the job, monitoring and reviewing email, calendar, and scheduling, among other things. We are looking for a team player with a great attitude and an extremely proactive mindset in order to stay ahead of business needs.
Candidates should be effective and detail-oriented communicators.
The Administrative Assistant will handle details of a highly confidential and critical nature and collect and prepare information for use in conducting OTCDE’s business.
Responsibilities:
- Provide general administrative support, which includes but not limited to: create, maintain and edit documents, spreadsheets, files, and presentations
- Monitor and address critical e-mail correspondence
- Prioritize daily work, track progress of projects and deadlines, answer phones, take messages and schedule appointments
- Calendar management utilizing Microsoft Outlook; must be flexible with last minute scheduling and urgent items
- Coordinate meetings and follow up for OTCDE Board of Directors, Investment Committee, Audit Committee, Internal Audit, and Delaware Examination
- Arranging travel, preparations, invitations, etc.
- Demonstrate initiative and desire to increase knowledge of rules, regulations and concepts related to our business
- Perform ad hoc projects as requested
Qualifications :
- Bachelor's degree in a relevant field, preferred
- Experience as administrative professional in a corporate environment, ideally within financial services industry preferred
- Demonstrate strong accuracy and thoroughness in all facets of daily work
- Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner
- Must preserve confidentiality of sensitive information
- Must be a team player with an energetic, positive disposition
- Able to meet designated deadlines and work effectively in a pressurized environment
- Demonstrate the ability to handle multiple tasks with little or no supervision
- Proficient in MS Office, Word, Excel and PowerPoint
-
Administrative Assistant
1 week ago
Wilmington, United States FastSigns Full timeThe core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and...
-
Administrative Assistant
1 week ago
Wilmington, United States Crossfire Consulting Full timeThe hours for this position will be from 7 a.m. to 4:00 p.m., Monday through Friday Ferguson is currently seeking a full-time Administrative Assistant who will primarily be responsible for serving as the first point of phone contact for customers and vendors, in addition to providing administrative support to the Leadership and Accounts Receivable Team....
-
Administrative Assistant
3 weeks ago
Wilmington, United States DelDOT Full timeIntroduction Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State. In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal,...
-
Administrative Assistant
1 week ago
Wilmington, Ohio, United States Solutions Community Counseling And Recovery Centers Full timeJob OverviewThe role of the Administrative Assistant is pivotal in ensuring the smooth operation of office activities and supporting staff functions. This position encompasses a variety of clerical tasks aimed at maintaining organizational efficiency.Key ResponsibilitiesDesign and manage forms to collect and maintain essential client information.Assist...
-
Administrative Assistant
3 months ago
Wilmington, United States Russell Tobin & Associates Full timeWhat are we looking for in our Administrative Assistant? Job title: Administrative AssistantLocation: Wilmington, DE 19809Duration: 6 months contract Pay rate: $31/hour to $33/hour RESPONSIBILITIES: Provides administrative support in a complex team environment to a senior group of executives (up to 6 executives). Provides...
-
Administrative Assistant
1 week ago
Wilmington, United States Oppenheimer & Co. Full timeWho We Are: Oppenheimer Trust Company of Delaware ("OTCDE") is a limited purpose trust company chartered by the Delaware Bank Commissioner. OTCDE is fully owned by Oppenheimer & Co. Inc. ("Oppenheimer"), a leading middle-market investment bank and full service broker-dealer engaged in a broad range of activities in the financial services industry. OTCDE...
-
Administrative Assistant
1 week ago
Wilmington, United States Collabera Full timeDescription Home Search Jobs Job Description Administrative Assistant Contract: Wilmington, Delaware, US Salary: $28.00 Per Hour Job Code: 353082 End Date: 2024-09-21 Days Left: 19 days, 3 hours left Apply Qualifications: (3-5) years' experience in office administration, supporting an executive. Effective problem solving and research skills. ...
-
Administrative Assistant
1 month ago
Wilmington, United States Russell Tobin Full timeJob DescriptionJob DescriptionJob title: Administrative AssistantLocation: Wilmington, DE 19809Duration: 6 months contract Pay rate: $31/hour to $33/hourRESPONSIBILITIES:Provides administrative support in a complex team environment to a senior group of executives (up to 6 executives).Provides administrative support in-office 5 days/week; expected to arrive...
-
Administrative Assistant
4 weeks ago
Wilmington, United States PrideStaff Full timeJob Title: Administrative Assistant Location: Wilmington, DE Pay Rate: Starts at $18/hour Schedule: Mon-Fri 8:00am-4:30pm RESPONSIBILITIES Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Record keeping and filing, mail processing, maintaining office...
-
Administrative Assistant
1 month ago
Wilmington, Delaware, United States Dupont Full timeAt DuPont, we are working on things that matter; whether it's providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. If you would like to be a part of a premier multi-industrial company that is...
-
Executive Administrative Assistant
4 months ago
Wilmington, United States Momentum Resource Solutions Full timeJob DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.*** This will be an onsite, Contract position.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel...
-
Administrative Assistant
3 months ago
Wilmington, United States Evan W. Smith Funeral Services Full timeJob DescriptionJob DescriptionWe are seeking an Office Coordinator to join our team in our Wilmington/Dover locations. You will perform clerical and administrative duties, catering to the needs of families, and ensuring seamless office operations.BILINGUAL SPANISH CANDIDATES ARE ENCOURAGED TO APPLY Responsibilities:Act as a liaison between families, funeral...
-
Administrative Assistant
1 month ago
Wilmington, Delaware, United States Dupont Full timeEn DuPont, trabajamos en cosas que importan, ya sea en proporcionar agua limpia a más de mil millones de personas en el planeta, producir materiales esenciales en los dispositivos tecnológicos cotidianos (desde smartphones hasta vehículos eléctricos) o proteger a los trabajadores de todo el mundo. Si deseas ser parte de una empresa multindustrial líder...
-
University Administrative Assistant
23 hours ago
Wilmington, Delaware, United States University of North Carolina Wilmington Full timeJob SummaryThe University of North Carolina Wilmington seeks a highly organized and detail-oriented Administrative Specialist to support the College of Science and Engineering (CSE) with various administrative tasks. This role will primarily focus on travel coordination, purchasing, and PCard management, as well as assisting the CSE Facilities manager with...
-
Administrative Assistant
4 weeks ago
Wilmington, Delaware, United States Dupont Full timeAt DuPont, we are working on things that matter; whether it's providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. If you would like to be a part of a premier multi-industrial company that is...
-
Legal Administrative Assistant
3 months ago
Wilmington, United States Juno Search Partners - Open Positions Full timeJob DescriptionJob DescriptionOur client, a well-known law firm in Wilmington, DE, is seeking a Legal Administrative Assistant to join their Corporate Litigation team! In this role, you will join a collaborative team and will assist Partners and Associates. This role will provide dedicated support to several Attorneys and perform a variety of administrative...
-
Administrative Assistant
1 month ago
Wilmington, United States PPS-HPS Full timeJob DescriptionJob DescriptionADMINISTRATIVE ASSISTANT$17.00 - $19.00 AN HOUR1ST SHIFTLooking for an energetic, well organized, cheerful, and dependable Office Assistant to join our team. You will be supporting the President and Vice President and entering orders into our system. You will be answering all incoming calls and greeting...
-
Administrative Assistant
3 weeks ago
Wilmington, United States PrideStaff Full time $18Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Wilmington, DEPay Rate: Starts at $18/hourSchedule: Mon-Fri 8:00am-4:30pm RESPONSIBILITIESPerforms a variety of administrative functions.Schedules appointments, gives information to callers, and takes dictation.Record keeping and filing, mail processing, maintaining office supplies,...
-
Administrative Assistant/Receptionist
3 weeks ago
Wilmington, United States ThermalTran Mechanical, Inc Full timeThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join our team. As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office. Responsibilities: Answer and direct phone calls in...
-
Legal Administrative Assistant
5 days ago
wilmington, United States Juno Search Partners Full timeOur client, a well-known law firm in Wilmington, DE, is seeking a Legal Administrative Assistant to join their Litigation team! In this role, you will join a collaborative team, providing dedicated support to several Attorneys and perform a variety of administrative support tasks. Responsibilities Review and analyze briefs and motions in preparation for...