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Administrative Coordinator

4 months ago

New York, United States Randstad Sourceright Full time

My client, who is a well-know global beauty company, is currently looking for a part time, hybrid Temporary Administrative Assistant at this time.


The role will be 30 hours a week paying $31/hr.


Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested.


Reports to: SVP Finance, SVP Business Development and Strategy and VP Demand Planning TRWW


Summary

Provide office management, organizational, process improvement and operational support for TR WW New York team. Position will support Senior Vice President Finance & Strategic Planning Travel Retail Worldwide as well as Senior Vice President Business Development & Strategy and the Vice President Demand Planning Travel Retail Worldwide with day-to-day administrative processes.


Responsibilities

  • Outlook calendars and handle all scheduling matters with timeless, pro-activity and professionalism. Schedule appointments and meetings according to leaders’ need, thinking through the cadence of their day and work. Coordinate and update any meeting request changes that occur during the day.
  • the needed administrative support for meetings which may include, but not limited to, gathering and organizing meeting materials in advance, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, breakdown of room after meeting, etc.
  • and coordinate complex international and domestic travel arrangements and detailed itineraries, liaising with relevant Amex offices.
  • monthly expense reports with accuracy and timeliness, following procedures of whichever relevant office. Manage incoming bills and statements related to expense report processing. Manage any bills and invoices related to departmental procurement.
  • office supplies and handle other office related procurement activities as needed.
  • with projects as needed. These include reports, spreadsheets, presentations, etc. Handle independent projects and other duties as assigned.
  • Develop and manage team contact and distribution lists

Support President TRWW’s Executive Assistant with general administrative duties as needed


Qualifications:

2-3 years’ administrative experience

Office Management experience a plus

Must have advanced Outlook and Excel skills

Must be highly organized and detail-oriented, while also being able to grasp the “big picture”

Strong interpersonal and communication skills; able to remain calm under pressure; pro-active planning skills a must

Consistently displays professionalism, diplomacy and discretion especially when handling matters of a confidential nature or collaborating cross-culturally

Must have a strong work ethic with a high level of integrity