Administrative Coordinator

2 months ago

New York, United States Neuberger Berman Full time

**Job Description**:

- Summary:
The Administrative Coordinator will provide direct administrative support to managing directors and provide indirect coverage for other members on the team.
Responsibilities:

- Heavy scheduling and calendar management. This requires coordinating changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place
- Anticipate full range of needs for client visits and coordinate internally as appropriate
- Provide phone coverage for members of the team as needed
- Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
- Coordinate external domestic / international travel arrangements, including flight, hotel and ground transportation in line with firm expense T&E policies
- Process travel & entertainment reports and reimbursements
- Serve as key liaison for the team with internal groups and support areas across the firm
- Maintain, organize and review calendar entries for all managers. Resolve or escalate calendar conflicts as needed
- Help coordinate ad hoc projects (e.g. client events)
Qualifications:

- Bachelor’s Degree and 5+ years of experience as administrative assistant, OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
- Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)
- Ability to perform in fast paced environment
- High level of attention to detail
- Ability to effectively work with senior level individuals throughout the firm
- Excellent organizational skills; detail oriented
- Strong time management skills; ability to prioritize multiple tasks efficiently
- Resourceful and able to handle multiple and changing priorities
- Proactive in following up on details, anticipating issues, and closing loops on all requests
- Must have excellent phone manner and a strong customer service focus in a time sensitive environment
- Ability to exercise discretion when managing confidential information
- Must be teamwork oriented and also be able to work independently with mínimal guidance

Compensation Details

The salary range for this role is $65,000-$85,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in New York City. An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
- ._
- Learn about the _
- Applicant Privacy Notice_
- ._

  • Administrative Coordinator

    1 week ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: $65,000.00 - $75,000.00 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...

  • Administrative Coordinator

    2 months ago

    New York, United States NYU Langone Health Full time

    **NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...

  • Administrative Coordinator

    22 hours ago

    New York, United States NYU Langone Full time

    **NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...

  • Administrative Coordinator

    22 hours ago

    New York, United States NYU Langone Health Full time

    **NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its...

  • Administrative Coordinator

    1 week ago

    New York, United States The Yellin Center for Mind, Brain, and Education Full time

    **ADMINISTRATIVE COORDINATOR (PART-TIME)** Seeking a part-time Administrative Coordinator to help support our multi-disciplinary clinical team in providing academic assessments and ongoing care of children and young adults with learning challenges. Duties include: - General office/administrative tasks, including document management (significant scanning...

  • Administrative Coordinator

    3 weeks ago

    New York, United States USA for UNHCR Full time

    **SUMMARY** USA for UNHCR is seeking a highly motivated, organized, and experienced Administrative Coordinator to provide administrative and project support to the Integrated Partnerships and Private Philanthropy teams. The Administrative Coordinator will be responsible for database management including gift and donor data entry, reporting and analysis...

  • Administrative Coordinator

    2 months ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: $62,400 - $70,000 annually - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...

  • Administrative Coordinator

    2 weeks ago

    New York, United States The City University of New York (CUNY) Full time

    Administrative Coordinator **POSITION DETAILS** **ABOUT JOHN JAY COLLEGE** John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) located steps from Lincoln Center at the cultural heart of New York City under the leadership of a new president, Karol V. Mason. John Jay is an internationally recognized leader in...

  • Administrative Coordinator

    3 weeks ago

    New York, United States MetroPlusHealth Full time

    Position Overview Reporting to the Director of Growth Operations, the Administrative Coordinator is responsible for providing analytical, operational, and administrative services to Growth Field Operations based on assigned units/regions (Brooklyn, Queens, Emerging Markets, Manhattan/Staten Island, or the Bronx/Recovery Unit). The Administrative...

  • Administrative Coordinator

    2 weeks ago

    New York, United States MetroPlusHealth Full time

    Position Overview Reporting to the Director of Growth Operations, the Administrative Coordinator is responsible for providing analytical, operational, and administrative services to Growth Field Operations based on assigned units/regions (Brooklyn, Queens, Emerging Markets, Manhattan/Staten Island, or the Bronx/Recovery Unit). The Administrative...

  • Administrative Coordinator

    2 weeks ago

    New York, United States MJHS Full time

    Located in the heart of the community of Washington Heights in Northern Manhattan is a 705-bed rehabilitation and nursing care facility with a mission to provide quality care through diverse programs and services designed to support health and independence to individuals needing short-stay or long term inpatient care. - Manages calendars and independently...

  • Administrative Coordinator

    2 weeks ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: NYSPI - Salary Range: $62,400-$70,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...

  • Administrative Coordinator

    4 weeks ago

    New York, United States Randstad Sourceright Full time

    My client, who is a well-know global beauty company, is currently looking for a part time, hybrid Temporary Administrative Assistant at this time. The role will be 30 hours a week paying $31/hr.Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested. Reports to: SVP Finance, SVP Business Development and Strategy and...

  • Administrative Coordinator

    3 weeks ago

    New York, United States Randstad Sourceright Full time

    My client, who is a well-know global beauty company, is currently looking for a part time, hybrid Temporary Administrative Assistant at this time. The role will be 30 hours a week paying $31/hr.Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested. Reports to: SVP Finance, SVP Business Development and Strategy and...

  • Administrative Coordinator

    2 weeks ago

    New York, United States Randstad Sourceright Full time

    My client, who is a well-know global beauty company, is currently looking for a part time, hybrid Temporary Administrative Assistant at this time. The role will be 30 hours a week paying $31/hr.Please send your resume to tsciarro@estee.com as well as apply to this job posting if interested. Reports to: SVP Finance, SVP Business Development and Strategy and...

  • Administrative Coordinator

    4 weeks ago

    New York, United States College of Staten Island Auxiliary Svcs Full time

    Job DescriptionJob DescriptionDivision: Auxiliary Services Office/Unit: Office of Dolphin ServicesFunctional Job Title: Administrative CoordinatorReports to: Anna Lambert – Director of Parking & DolphinCard ServicesPosition Type: Full Time Hours Per Week: 40Hourly Rate or Annual Salary: $45,000General Job Overview:Under the supervision of the Director of...

  • Administrative Coordinator

    2 months ago

    New York, United States College of Staten Island Auxiliary Svcs Full time

    Job DescriptionJob DescriptionDivision: Auxiliary Services Office/Unit: Office of Dolphin ServicesFunctional Job Title: Administrative CoordinatorReports to: Anna Lambert – Director of Parking & DolphinCard ServicesPosition Type: Full Time Hours Per Week: 40Hourly Rate or Annual Salary: $45,000General Job Overview:Under the supervision of the Director of...

  • Administrative Coordinator

    2 weeks ago

    New York, United States College of Staten Island Auxiliary Svcs Full time

    Job DescriptionJob DescriptionDivision: Auxiliary Services Office/Unit: Office of Dolphin ServicesFunctional Job Title: Administrative CoordinatorReports to: Anna Lambert – Director of Parking & DolphinCard ServicesPosition Type: Full Time Hours Per Week: 40Hourly Rate or Annual Salary: $45,000General Job Overview:Under the supervision of the Director of...

  • Production Administrative Coordinator

    2 days ago

    New York, United States Mimi So Full time

    We are seeking an experienced fine jewelry production administrative coordinator to join our team. You will be involve from the start, coordinating design conception to final fabrication delivery of quality assurance product. Hands on overseeing our tight run locally made development and production of our designs. Work closely with our designer along with...

  • Administrative Coordinator/ Program Coordinator

    1 month ago

    New York, United States The City University of New York (CUNY) Full time

    **POSITION DETAILS** **“At Baruch College we believe that student success is everyone’s responsibility”** The Center for Teaching and Learning advocates for and supports instructional excellence across Baruch College’s three schools. The CTL also houses and furthers the work of the Bernard L. Schwartz Communication Institute. Reporting to the CTL...