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Office Manager

4 months ago

Austin, United States Acktinos, LLC Full time

**Job Overview**:
**Duties**:

- Manage office activities and operations to secure efficiency and compliance with company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Oversee customer service processes and resolve issues promptly
- Handle scheduling, including appointments, meetings, and travel arrangements
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies
- Organize and maintain files and records
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
- Ensure proper billing processes are followed
- Coordinate with IT department on all office equipment

**Skills**:

- Proven experience as an Office Manager or similar role
- Proficiency in QuickBooks and MS Office Suite
- Knowledge of medical office management practices
- Familiarity with phone systems and vendor management
- Strong organizational skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Ability to multitask and prioritize daily workload
- Experience in calendar management and human resources tasks

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person