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Administrative Assistant

3 months ago

White Plains, United States The LOFT LGBTQ+ Community Center Full time

**AGENCY DESCRIPTION**

Founded in 1983 and incorporated in 1993, The LOFT LGBTQ+ Community Center provides a safe gathering place for the lesbian, gay, bisexual, transgender, queer and supportive communities of Westchester County and the Hudson Valley region.

The LOFT facilitates a wide range of educational, health, social service, and recreational programs, and advocates for improved services for the LGBTQ+ community. Our mission is to further the cause of inclusion, diversity, and pride through education, advocacy, and celebration.

***:
The Administrative Assistant at The LOFT plays a pivotal role in providing comprehensive administrative support to the CEO and facilitating efficient operations within the organization. This position requires a detail-oriented individual with exceptional organizational and communication skills, as well as a strong commitment to advancing LGBTQ+ rights and equality. The incumbent will assist in various tasks, including administrative support, event coordination, fundraising efforts, and acting as a point of contact for Board Management.

**Principal Functions**

**Administrative Support**:

- Assist in billing and reporting procedures, ensuring accuracy and timeliness.
- Draft and proofread correspondence, reports, and other documents for the CEO and organization as needed.

**Event and Meeting Coordination**:

- Assist in the planning and coordination of events and meetings, including scheduling, logistics, and communication with stakeholders.
- Provide support during events and meetings, ensuring smooth execution and addressing any issues that may arise.

**Records Management**:

- Maintain accurate records and files, including donor and member information, in compliance with relevant regulations and policies.
- Assist in database management and updating records as necessary to support organizational needs.

**Fundraising Support**:

- Assist with fundraising efforts, including tracking donations, preparing acknowledgments, and maintaining donor relationships.

**Office Management**:

- Perform general office duties, such as ordering supplies, maintaining equipment, and organizing office spaces for efficiency.
- Coordinate with relevant departments to address facility needs and ensure a conducive working environment.

**Board Management**:

- Scribe and distribute Board Meeting minutes as defined by the Board Secretary.
- Collect and maintain monthly Board attendance and Give & Get Data.
- Assist the CEO with board communications, including scheduling meetings, distributing materials, and following up on action items.
- **Required qualifications**:_
- Cultural competency sensitivities to the diverse characteristics of the LGBTQ+ communities and intersections of identity including gender identity & expression, sexual orientation, age, race, ethnicity, disability, and socio-economic status.
- Cultural and linguistic competence working with the transgender, gender non-conforming, non-binary communities.
- Effective communication, computer and documentation skills; proficient in Word, Excel, Google Workspace and electronic record keeping.
- Must be able to work independently as well as collaboratively in a team environment.
- Must demonstrate sound judgement, initiative, discretion, diplomacy, and confidentiality.
- Must have reliable transportation.
- Bilingual +++

**Job Type**: Part-time

Pay: $23.00 per hour

Expected hours: 24 per week

Schedule:

- Day shift
- Morning shift
- Weekends as needed

**Experience**:

- Executive administrative support: 3 years (required)

Shift availability:

- Day Shift (required)

Ability to Relocate:

- White Plains, NY 10605: Relocate before starting work (required)

Work Location: In person