Administrative Assistant

1 week ago

White Plains, United States Larbi Full time

We are seeking a highly organized and efficient Administrative Assistant to join our wholesale herbal company, herbtobody.com. As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our company. You will provide comprehensive administrative support to various departments and contribute to the overall efficiency and success of our organization.

Responsibilities:

  1. Perform general administrative duties such as managing phone calls, emails, and correspondence, maintaining files and records, scheduling appointments and meetings, and organizing company events.
  2. Assist in the preparation and distribution of internal and external communications, including memos, letters, and reports.
  3. Coordinate and arrange travel arrangements, including flight bookings, hotel reservations, and transportation for employees.
  4. Support the management team by preparing meeting agendas, taking minutes, and following up on action items.
  5. Maintain and update company databases, ensuring accurate and up-to-date information is available to the relevant teams.
  6. Collaborate with various departments to assist in special projects, research, and presentations.
  7. Manage office supplies and inventory, ensuring the availability of necessary materials and equipment.
  8. Assist in HR-related tasks, including maintaining employee records, processing paperwork, and coordinating new employee onboarding.
  9. Support the finance department by processing invoices, expense reports, and other financial documents.
  10. Handle incoming and outgoing mail, packages, and deliveries.

Qualifications:

  1. High school diploma or equivalent; additional education in administration or related field is a plus.
  2. Proven experience as an administrative assistant or in a similar role.
  3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  4. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
  5. Strong attention to detail and accuracy in handling administrative tasks.
  6. Effective verbal and written communication skills.
  7. Ability to maintain confidentiality and handle sensitive information with professionalism.
  8. Strong problem-solving skills and the ability to adapt to changing priorities.
  9. Ability to work independently and as part of a team.
  10. Knowledge of basic accounting and bookkeeping principles is desirable but not required.

We offer competitive compensation, along with opportunities for growth and advancement within our organization. If you are a detail-oriented and proactive individual with a passion for supporting administrative operations, we encourage you to apply for the position of Administrative Assistant at herbtobody.com.

To apply, please submit your resume, along with a cover letter detailing your relevant experience and why you believe you would be a good fit for our company.

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