Administrative Assistant
5 days ago
- Answer, screen, and direct phone calls for the estate administration department.
- Schedule meetings and maintain calendars for the department.
- File creation, organization and scanning.
- Handle incoming and outgoing mail, deliveries, and couriers.
- Prepare and follow up with Docu-sign documents.
- Pulling original documents from on-site storage facility.
- Document assembly of Estate Tax Returns, Receipts and Releases, etc.
- Provide general administrative support to the legal team as needed.
- Assembling deed and transfer documents for electronic recording.
- Update Estate Department excel spreadsheets.
Minimum Qualifications (Knowledge, Skills and Abilities):
- High school diploma or equivalent required; Associate degree preferred.
- Minimum one to three years of relevant work experience, preferably in a law firm.
- Proficiency with office software, including MS Office Suite including Excel.
- Licensed notary not required but a plus.
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills, with knowledge of correct grammar, enunciation, spelling and punctuation usage.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving skills
- Ability to communicate with firm clients on non-legal matters.
- Ability to multi-task and manage time effectively.
- Ability to learn new software and systems.
- A team player capable of cultivating productive working relationships across the
- Demonstrates a resourceful, can-do attitude.
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