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Hcss Accounts Payable Specialist

3 months ago

Webster, United States UTMB Health Full time

**JOB DESCRIPTION**

Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments. Assist with projects related to Disaster Recovery Finance as needed.

**This is a contract position through UTMB HealthCare Systems Staffing. No benefits are associated with this position.**

**ESSENTIAL JOB FUNCTIONS**
- Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.
- Interfaces with UTMB Supplier Management team as necessary to assure accurate data in the supplier database.
- May research payments not correctly posted to vendor or departmental accounts and returned check mail.
- May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.
- May initiate or perform voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.
- May post and process payments for goods and services by generating the FMS PayCycle process per pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH and Treasury Wire record.
- May interface with IT staff related to FMS Paycycle problem resolution.
- May respond to non-routine correspondence or telephone contacts within guidelines established by supervisor.
- Retrieves information regarding vendor or employee payment records and balances within FMS.
- Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.
- May provide data input support for ImageNow online imaging system and/or other clerk related duties.
- May perform records retention duties related to files produced by Accounts Payable department.
- Performs other duties as assigned regarding gathering support for projects associated with declared disasters.

**Marginal or Periodic Functions**:

- Adheres to internal controls and reporting structure.
- Performs related duties as required.

**KNOWLEDGE/SKILLS/ABILITIES**
- 10 key by touch
- Billing or Accounts Payable volume processing
- Data entry through computer terminal
- Detail and accuracy oriented
- Customer service oriented
- Knowledge of current financial systems
- Proficient knowledge of Microsoft Office

**EDUCATION & EXPERIENCE**

**Minimum Qualifications**:

- High school graduate or GED or equivalent years of education, and three years of related experience.

**WORKING ENVIRONMENT/EQUIPMENT**

Standard office environment. Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

***This is a contract position through UTMB HealthCare Systems Staffing. No benefits are associated with this position.