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Accounts Payable Specialist

3 months ago

Woodland Hills, United States Parktown Living Full time

**Our Firm - Who We Are**

Parktown Living is the property management division of a privately held multifamily investment firm with a real estate portfolio exceeding $1.2 billion in select markets across the United States. Parktown’s mission is to provide best-in-class property management within our vertically integrated business model.

This is a unique opportunity to work remotely three days/week and in office two days/week. The Accounts Payable Specialist will report directly to the Assistant Controller.

**Responsibilities**
- **Invoice Processing**: Review invoices in the Yardi accounting system, ensuring proper coding, documentation, workflow adherence, and posting.
- **Purchase Order Review**: Match invoices with purchase orders and receiving documents to verify pricing, quantities, and terms before approving invoices in Yardi Payscan.
- **Vendor Communications**:Reconcile vendor statements and resolve any discrepancies. Respond to vendor inquiries regarding status, discrepancies, and accounts reconciliations.
- **Weekly Check Run**:Report recommended payment runs for the weekly check printing process, ensuring timely and accurate disbursement of funds to vendors.
- **Lender Draws**:Assist in the lender draw process by gathering the necessary documentation, such as copies of invoices, cancelled checks, and lien waivers.
- **Accounting Month-End Process**:Assist in month-end closing procedures, including accruals, reconciliations, stale check research, and other monthly reporting related to accounts payable activity.
- **Compliance & Process Improvement**:Ensure compliance with company policies, accounting standards, and approved workflows in all accounts payable processes. Contribute to process improvements.
- **1099 Process**: Maintain database with up-to-date vendor W-9 forms, addresses, and contact information. Manage the annual 1099 form preparation, reporting, and compliance process.
- **Ad-hoc Projects**: Assist with special projects and initiatives as required.

**What You Bring to Parktown Living**
- A thorough understanding of financial reports, balance sheets, income statements
- A positive can-do attitude and dedication to the company’s goals and growth
- Strong written and verbal communication skills and critical thinking with experience presenting data in an organized manner
- Analytical aptitude - ability to process data quickly and efficiently
- Proactive and self-motivated, problem solving
- Demonstrated interpersonal skills. Supportive collaboration and communication with team members.

**Requirements**:

- **Minimum of 3 years multifamily **Yardi** **accounting experience.**:

- Bachelor’s degree in accounting, Finance, or Business preferred.
- Proficient with Microsoft Office, especially Excel.
- Strong work ethic and positive team-player attitude.
- Proven time management and communication skills.
- Detail oriented, self-motivated and ability to work independently.

**Job Type**: Full-time

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off

**Schedule**:

- Monday to Friday

Pay: $78,000.00 - $85,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance

Experience level:

- 3 years

Physical setting:

- Office

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus opportunities

Ability to Commute:

- Woodland Hills, CA (required)

Work Location: Hybrid remote in Woodland Hills, CA