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Administrative Assistant

4 months ago

Hialeah, United States Guaranteed Fence Full time

**Role**: Administrative Associate

**Company Background**

Guaranteed Fence Corporation is a leading construction company based in Hialeah, FL, specializing in commercial fencing and guardrail installation. Since our inception in 2003, Guaranteed Fence has been providing the highest quality craftmanship to our clients throughout Central and South Florida. We are currently seeking an administrative assistant to join our team

**Responsibilities**

Accounts Receivable:

- Enter estimates and invoices into QuickBooks to deliver to our customers
- Ensure that our customers receive invoices
- Utilize QuickBooks to track open invoices
- Effectively follow up with our customers in the case of past due invoices
- Discuss plan of action regarding past due invoices with customers
- Write Notice-to-Owner (NOI) to customers to ensure payments.

Payroll
- Perform weekly payroll for all employees
- Maintain accurate payroll records
- Address and resolve payroll-related inquires

General Administrative Support:

- Organize files and prepare documents for our project managers
- Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld

**Required Qualifications**
- High school diploma or equivalent
- Exceptional written and verbal communication skills
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Office, especially Outlook and Excel
- Fluent in English and Spanish

**Preferred Qualifications**
- Proficiency in using QuickBooks for financial record keeping
- Bachelor’s Degree or equivalent
- Guaranteed Fence Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

Pay: $22.00 - $28.00 per hour

Expected hours: 8 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Application Question(s):

- What level of familiarity do you have with the construction industry?

**Experience**:

- Microsoft Excel: 1 year (preferred)
- QuickBooks: 1 year (preferred)

Ability to Commute:

- Hialeah, FL 33013 (required)

Work Location: In person