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Office Administrator-Bilingual Eng/Spanish

2 months ago

Hialeah, United States Evolution Research Group Full time
Job Details

Job Location
LOC003 CPMI Clinical Pharmacology Miami - Hialeah, FL

Office Administrator

Job Title: Office Administrator-Bilingual English/Spanish

Job Location: Miami, FL

About us:

Clinical Pharmacology of Miami (CPMI) is a dynamic and growing Phase I Clinical Trials Site committed to fostering a positive work environment and driving business success through our people. We are looking for an experienced Office Administrator to join our team and help us continue to build a high-performance culture that aligns with our business objectives.

Job Description:

The Office Administrator plays a vital role in managing office operations and ensuring the smooth day-to-day functioning of the workplace. Below is an overview of the job, including typical duties, required skills, and potential career growth.

Key Responsibilities:
  1. Office Administration:
    • Overseeing the general office environment, maintaining supplies, organizing office layouts, and ensuring a clean and efficient workspace.
    • Managing office equipment and coordinating repairs or replacements.
  2. Front Desk Operations:
    • Serving as the primary point of contact at the front desk, greeting visitors, handling inquiries, and directing calls.
    • Managing the reception area to ensure a welcoming environment for clients, guests, and employees.
  3. Administrative Support:
    • Assisting executives and other staff members with tasks like scheduling meetings, managing calendars, and handling correspondence.
    • Preparing reports, presentations, and performing data entry tasks.
  4. Delivery and Shipment Oversight:
    • Overseeing incoming and outgoing deliveries, ensuring timely receipt and dispatch of shipments.
    • Coordinating with vendors, couriers, and internal departments to manage logistics and track shipments.
  5. Communication Systems Management:
    • Managing the staff communication system, ensuring effective and reliable communication channels within the office.
    • Troubleshooting communication issues and coordinating with IT support as needed.
  6. Event Planning:
    • Organizing and coordinating company events, meetings, and other functions.

Skills Required:
  • Bilingual English/Spanish required
  • Organizational Skills: Ability to multitask, prioritize, and manage time effectively.
  • Communication Skills: Strong verbal and written communication skills for interacting with staff, clients, and vendors.
  • Technical Proficiency: Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
  • Attention to Detail: Ensuring accuracy in tasks such as data entry and scheduling
  • Problem-Solving: Ability to anticipate and resolve issues quickly and efficiently.
  • Teamwork: Working collaboratively with colleagues across various departments.
Educational Requirements:
  • A high school diploma/GED required
  • Certifications in office administration or business management can be beneficial.