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Executive Administrative Assistant

2 months ago

Queen Creek, United States Queen Creek Unified School District Full time

JobID: 3619

**Position Type**:
Administrative/Business Support/Administrative Assistant**Date Posted**:
6/25/2024**Location**:
Business Services**JOB GOAL**:
Assist Business Services in performing all duties associated with the efficient functioning of the Business Services Department

**QUALIFICATIONS**:

- Associates Degree and/or two years of work experience as an administrative assistant in the school setting preferred.
- Three years of secretarial experience preferred.
- High proficiency in typing with excellent accuracy.
- Ability to operate standard business equipment, including computer and word processing.
- Excellent communication skills and knowledge of English grammar and proofreading.
- Knowledge of office procedures, basic records bookkeeping, desktop publishing, spreadsheets and purchasing procedures.
- Strong organizational and problem solving skills.
- Ability to meet deadlines while working under pressure and with frequent interruptions.
- Ability to communicate (verbally and in writing) with others in a positive, clear, and precise manner.
- Maintain confidentiality of records, correspondence, and conferences.
- Ability to work cooperatively with others.
- School district experience preferred.

**TERMS OF EMPLOYMENT**: 261 Days; 12 Months
**COMPENSATION**: $27.78 - $32.78
**BENEFITS**: As per District policy
**REPORTS TO**:Chief Operating Officer and Chief Financial Officer
**HOURS**: 40 hours per week Monday-Friday
**CLASSIFICATION**: Hourly, Non-exempt

**PERFORMANCE RESPONSIBILITIES**:
Responsibilities shall include, but not be limited to, the following:

- Performs a variety of secretarial duties, including filing, typing of correspondence, scheduling, bulletins, memorandums, notices, reports, and written materials.
- Maintains appropriate records and files for the department.
- Provides clerical support in the development and monitoring of curriculum/instruction and assessment.
- Assists in the preparation of in-services and workshops as directed.
- Maintains records of course offerings, registration, organization of files, and all other duties pertaining to district offered courses and in-services.
- Compiles and/or types a variety of forms, records, and reports from various reference sources.
- Orders and maintains office and curriculum supplies and materials as needed, obtain data for ordering and tracking.
- Greets public, answers phones, and responds to inquiries from staff, patrons, public, and students with information in a pleasant and professional manner.
- Prepares materials for distribution in an efficient and timely manner.
- Performs all duties in a safe and prudent manner as directed.
- Performs additional duties as assigned.

**PHYSICAL DEMANDS**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
**WORK ENVIRONMENT**:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**_Notice of Nondiscrimination_**:

- Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Director of Student Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-7418 and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone 480-987-5990._
- El Districto Escolar Unificado de Queen Creek no discrimina en base a su raza,