Project Coordinator/executive Assistant

3 weeks ago


Skokie, United States Kando Group Full time

**About us**

Kando Group

Construction and field services with in-house, end-to-end solutions designed to minimize risk and maximize real estate value.

**Project Coordinator**

**We are seeking a Project Coordinator to join our growing Occupied Maintenance and Field Services team.** In this position, you will play a critical role in the success of our business by working with clients, tenants, and vendors. The Project coordinator will report to the Operations Manager.

**Tasks & Responsibilities**
- Communicate with Project Managers and provide overview and visual on where projects stand.
- Delegate admin tasks to PAs and manage their work effectively.
- Identify potential conflicts and roadblocks and alert PM.
- Enter tasks into system software for the PM or others as needed when they are in the field or on the road.
- Ensure the team is aware of approaching due dates.
- Run Pre-Con calls for each project.
- Prepare GC-scopes for each project.
- Run daily call between PMs to review daily schedule and potential adjustments.
- Review schedule daily for efficiency opportunities and work with PM to implement and address conflicts.
- Put together change orders in full detail ready for review with OM.
- Submit Change Orders in Clients System.
- Schedule vendors as assigned and requested by PM.
- Onboard new vendors and ensure paperwork is in order.
- Address permitting needs as required.
- Review invoices from vendors and submit to A/P in a timely manner.
- Review weekly vendor payable report with PM and approve payments as needed.
- Communicate with peer client personnel.
- Ensuring client communication happens fast and efficiently. Responding quickly, within 4 hours.
- Develop deep relationships with client contacts and provide unwavering support.
- Review project expenses weekly to ensure the job is on budget and keep PM informed accordingly.
- Perform project close-out tasks per job.
- Direct all billing tasks to PA’s and manage them as required to ensure fast billing and payment.
- Ensure that Bookkeeping has the proper approval and change order documentation for each project.
- Monitor all communication channels and document/address all needs as needed.
- Closely manage projects in system to ensure 100% accuracy.

**Professional Qualifications & Skills**:

- Strong communication, negotiation, writing, and persuasion skills
- Accountability, work ethic, pride in performance, and commitment to deadlines
- Team player, with a strong sense of ethics and fairness to all parties
- Strong organizational and planning capabilities, and proactive management skills

**Technical Skills**
- General understanding of home repair
- Operating knowledge of standard computer systems and ability to adapt to new software
- Familiar with Microsoft Excel, Word, and Outlook

***

Pay: $43,000.00 - $52,000.00 per year

**Benefits**:

- Dental insurance
- Flexible schedule
- Health savings account
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Construction/ Renovations: 1 year (preferred)

**Language**:

- English (required)
- Spanish (preferred)

Work Location: In person


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