Executive Assistant

3 weeks ago

Skokie, United States SmartHire Inc Full time
The Executive Assistant (EA) is an important member of the organization and will provide direct administrative support to the Chief Executive Officer and will also act as a liaison to the Board of Directors. This is an in office position in Skokie.

The EA will be an administrative professional who is flexible, discrete, and able to handle confidential information, manage time sensitive projects and be an adept problem-solver. They will have excellent written and oral communication skills, superb attention to detail, strong calendar management and excellent scheduling skills with the ability to manage extremely busy schedules, travel arrangement organization, meeting coordination, project management and creating and drafting documents.

Job Duties
• The EA provides administrative support the Chief Executive Officer with additional
support to team members if time allows.
• Acts as a liaison to the Board of Directors, prepares materials for Board meetings and
assists with other Board related matters as needed.
• Schedules and organizes a heavy calendar of continually evolving meetings and outside
activities involving multiple participants in a fast-paced environment.
• Creates materials, documents, presentations, and reports in support of the CEO and
team.
• Manages complex travel arrangements, ensuring detailed itineraries are accounted for,
confirmations are maintained, and advance materials are coordinated.
• Manages work deadlines and schedules and is proactive in meeting them, and in
anticipating needs related to the meeting of those deadlines.
• Organizes, answers, and directs written correspondence and calls.
• Works both independently and as part of a team on projects; handles matters quickly,
proactively, and with follow-through to successful completion.
• Drafts, formats, and proofreads materials for spelling, grammar, layout, and
typographical errors.
• Creates materials in PowerPoint.
• Organizes and locates documents stored electronically and in paper files on a continual
basis.
• Prepares expense reports and manages and tracks expenses through the
reimbursement process.

Minimum Education and Experience
• High School Diploma required, associates or bachelor's degree preferred.
• 8+ years of office administrative experience.
• Excellent knowledge of office administration procedures and the operation of standard
office equipment, systems, and programs.
• Excellent attention to detail.
• A self-starter, who can be self-directed, manages well through ambiguity, yet consults
appropriately.
• A creative and calm problem solver.
• Superior proficiency in a variety of computer software applications (including Outlook,
Microsoft Word, Excel, PowerPoint, PDF).
• A high level of communicative and interpersonal skills, and the ability to handle
discreetly sensitive and confidential matters.
• The ability to manage multiple projects and interruptions with ease.
• A strong and proven work ethic, high energy, and outstanding organizational skills.
• Strongly collaborative personality.
• Analytic ability to gather and summarize data

SmartHire , Inc. offers Contingency Search, Retained Search, Recruitment Process Outsourcing RPO and On-Demand Hourly recruiting.

SmartHire focuses in Legal, Engineering, Medical or Healthcare, Human Resources, Communications/Public Relations, Information Technology, Finance & Accounting, Biotechnology, Non-Profit, Marketing and Sales.

For more information on SmartHire , please visit our website at www.smarthireinc.com .

SmartHire Inc., 1 E Erie St, Suite 525-2573, Chicago, IL 60611

  • Executive Assistant

    6 days ago

    Skokie, United States Sky Climber Access Solutions Full time

    Job Summary Executive Assistant will support company operations by maintaining office protocols and creating an office structure that stresses responsiveness to customers and fellow team members within the company. S/he coordinates and supervises branch tasks that affect our core business opportunities in rental, service and sales. They will also support...

  • Account Executive

    9 hours ago

    Skokie, United States Rogers Behavioral Health Full time

    Job Duties & Responsibilities: The Account Executive is responsible for developing, managing, and furthering enduring alliances with existing and prospective referring providers; identifying new referral and partnership opportunities; developing, maintaining, advancing strategic referent relationships; developing and enhancing alliance workflow and...

  • Business Development Executive

    3 days ago

    Skokie, United States Evergreen Services Group Full time

    Lyra Technology is looking for a Business Development Executive (Chief Revenue Officer In-Training Program) A bit about Lyra… Lyra Technology Group is a family of industry leading technology service businesses. Our companies are operated independently by exceptional management teams. Companies that join our group retain the employees, name, and culture...

  • Executive Assistant to Regional Director

    1 month ago

    Skokie, United States Saba Health Care Full time

    **_Job Purpose:_** - Assist the Regional Director of Operations in all areas including HR, Payroll, IT, Plant Operations, Purchasing - To ensure that facilities are well-run and well-staffed by training Facility managers, including HR Directors, Maintenance Directors **_ Responsibilities:_** - Software & Process Training - Coordinate management meetings -...

  • Sales Assistant

    2 weeks ago

    Skokie, United States HEICO Full time

    Job DescriptionCOMPANY INFORMATION AND BENEFITS Prime Air Inc. was founded in 1995 and has grown to represent one of the foremost suppliers of quality aircraft parts to the worldwide commercial aircraft aftermarket. Led by executives who have over a decade of experience in this industry, Prime Air has developed a customer base that includes some of the top...

  • Senior Sales Assistant

    3 weeks ago

    Skokie, Illinois, United States HEICO Full time

    Full-TimeExperienced Non-ManagerCOMPANY INFORMATION AND BENEFITSPrime Air Inc. was founded in 1995 and has grown to represent one of the foremost suppliers of quality aircraft parts to the worldwide commercial aircraft aftermarket. Led by executives who have over a decade of experience in this industry, Prime Air has developed a customer base that includes...

  • Banquet Sales Assistant

    1 day ago

    Skokie, United States Brinker International Full time

    Our Banquet Sales Assistant will assist the Banquet Sales Manager with acquiring, maintaining and servicing Banquet customers from initial contact through execution of their party. What do you think? Sound like your cup of espresso? Around here we say our purpose is to bring people together to celebrate the love of family and friends. If it sounds like we...

  • Client Service Representative

    4 days ago

    Skokie, United States Worthy Insurance Group, LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompany partiesCompetitive salaryDental insuranceFree food & snacksHealth insuranceOpportunity for advancementPaid time offVision insuranceClient Service SpecialistOur brokerage is seeking a Client Service Specialist to support our Servicing Department. Current locations in East Lansing, MI, Skokie, IL...

  • Client Service Representative

    1 day ago

    Skokie, United States Worthy Insurance Group, LLC Full time

    Benefits: 401(k) matching Company parties Competitive salary Dental insurance Free food & snacks Health insurance Opportunity for advancement Paid time off Vision insurance Client Service SpecialistOur brokerage is seeking a Client Service Specialist to support our Servicing Department. Current...

  • Management Analyst

    9 hours ago

    Skokie, United States The Village of Skokie Full time

    VILLAGE OF SKOKIE EMPLOYMENT OPPORTUNITIES Medical Insurance Vacation & Sick Leave Dental Insurance Credit Union IMRF Retirement Benefits Deferred Compensation Plan Social Security Retirement Benefits Group Life Insurance Notice of Accepting Applications for the Position of: MANAGEMENT ANALYST Village Manager's Office Annuaiized The salary range for this...

  • Senior Operations Specialist

    2 weeks ago

    Skokie, United States Liven Pty Full time

    COUR Pharmaceuticals is developing first-in-class therapies designed to reprogram the immune system to achieve antigen-specific tolerance for immune-mediated disease. COUR’s platform of immune-modifying nanoparticles aims to treat the root cause of immune disease, unlike traditional approaches, which only minimize symptoms using toxic immune...

  • Supply Planner

    4 weeks ago

    Skokie, United States LaSalle Network Full time

    LaSalle Network has partnered with a global manufacturing company that is looking to double in size within the next two years. They are looking for a Supply Planner to assist with helping them grow into a large organization by effectively managing inventory planning activities. This is an onsite position in Skokie, IL. Supply Planner Responsibilities:...

  • Supply Planner

    4 weeks ago

    Skokie, United States LaSalle Network Full time

    LaSalle Network has partnered with a global manufacturing company that is looking to double in size within the next two years. They are looking for a Supply Planner to assist with helping them grow into a large organization by effectively managing inventory planning activities. This is an onsite position in Skokie, IL. Supply Planner Responsibilities:...

  • Supply Planner

    1 month ago

    Skokie, United States LaSalle Network Full time

    LaSalle Network has partnered with a global manufacturing company that is looking to double in size within the next two years. They are looking for a Supply Planner to assist with helping them grow into a large organization by effectively managing inventory planning activities. This is an onsite position in Skokie, IL. Supply Planner Responsibilities:...

  • Part-time Retail Sales Associate

    2 weeks ago

    Skokie, United States Vuori, Inc. Full time

    Company DescriptionVuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression and life. Our high energy fast paced retail environment is reflected in the...

  • Store Leader

    1 week ago

    Skokie, United States Crate & Barrel Full time

    We inspire purpose-filled living that brings joy to the modern home. With a team of more than 8,000 associates spanning 130 store and distribution locations across the U.S. and Canada, we achieve together, drive results and innovate to inspire. Drawn together by a shared passion for our customers and a spirit of fun, we deliver high-quality home furnishings...

  • Sales Representative

    1 month ago

    Skokie, United States Edwards Label Full time

    Job DescriptionJob DescriptionCompany DescriptionEdwards Label is a rapidly growing innovative packaging printer specializing in pressure sensitive labels and flexible packaging.  Website: www.edwardslabel.comJob DescriptionEssential Duties and Responsibilities Sell company products and services to new and established Customers.Study product information...

  • ServiceNow Developer

    3 days ago

    Skokie, United States Omni Inclusive Full time

    Roles and Responsibilities:- Support Enterprise Architecture in the design and implementation of automated discovery & data federation from multiple data sources into the ServiceNow CMDB. Develop technical solutions on the ServiceNow platform, ensuring that they meet the client's needs and are aligned with ITIL, ITSM, ITOM and CMDB best practices. ...

  • IAM Access Analyst

    3 days ago

    Skokie, United States Paul May & Associates Full time

    Job Title: IAM Access Analyst Location of role: Skokie, IL 60073 onsite first 60 days and than Hybrid role onsite some Hours: Monday-Friday, 8:00 am-4:30 pm - On Call Rotation too Salary range: 80K to 105K area plus great benefits Depending on experience DOE Key Points of the role: Minimum of 2 years working with or supporting information systems as a...

  • Accountant

    1 week ago

    Skokie, United States The LaSalle Group Full time

    Our client is a boutique CPA firm specializing in providing comprehensive accounting and tax services to clients in the real estate industry. Their team of dedicated professionals is committed to delivering personalized attention and expert financial advice to help real estate clients achieve their business objectives. We are seeking a skilled and...