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Admissions & Records Technology Specialist
3 months ago
**Admissions & Records Technology Specialist**
**Rancho Santiago Community College District**
**Salary Range**: Grade 15: $72,680.99 - $92,770.14/year
**Job Type**: Full Time
**Job Number**: CL24-00930
**Location**: Orange, CA
**Division**: SCC Continuing Education
**Closing**: 6/13/2024 5:00 PM Pacific
**CLASS SUMMARY**
ITS/Online Records/GLINK/ (SIS)
- Analyzes and corrects state mandated Management Information System (MIS) reports, as well as 320 apportionment reports.
- Assists the Dean or Registrar with attendance collection and reporting of census data, optical imaging, and the archiving of faculty and student records.
- Assists Information Technology Services (ITS) with all A & R requirements needed for Online Records, and implementation and maintenance of a student information system, including optical imaging, online transcript requests and verifications, archiving faculty and student records, and other technology which interfaces with the student database.
- Represents A & R user interests for student database in technology-related meetings.
- Attends and participate in all user group meetings related to technology.
- Coordinates all activities (analysis, testing, training, documentation) associated with a student information system, including ongoing system enhancements and system upgrades.
- Reviews and recommends software modifications in relation to the ongoing maintenance of a student information system.
- Assesses and coordinates computer training needs for A & R staff, as well as other departments.
- Ensures effective utilization of computer system capabilities by the end users (staff, students, and faculty).
- Trains users (staff and faculty) in the operation of a student information system.
- Assists with long-term, technology related planning in A & R for the student database (SIS).
- Develops, implements, coordinates and directs Admission and Records services, particularly online records.
- Coordinates, edits, and verifies evaluations, rosters, grade functions and online grade reporting
Optical Imaging
- Coordinates project activities related to archiving, optical imaging, and is the liaison for all counseling needs related to the imaging system.
- Serves as a liaison with the optical imaging system vendor for system upgrades and troubleshooting.
- Provides operational feedback to ITS on the current imaging system and works with ITS staff to solve the interfacing issues.
Records and College Contacts
- Works directly and consults with vendors that support Admission software, division deans and other directors regarding procedures.
- Acts as a resource person, providing technical assistance and policy information to staff and students regarding interpretation of Education Code/Title V regulations and policy.
- Serves on college committees related to Admissions and ITS technology issues.
- Coordinates census, grade, and roster procedures.
- Attends conferences, as needed, to remain current with technology and regulations.
Faculty/Staff and Student Involvement
- Schedules, trains and provides work direction to support staff.
- Helps resolve student complaints and problems.
- Coordinates the distribution of memos/information for all grade-related functions in Admissions, including rosters and attendance forms.
**ORGANIZATIONAL RELATIONSHIPS**
This classification reports to the designated Administrator/Manager. **KNOWLEDGE AND ABILITIES**
Understand and provide direction for coordination of A & R technology used for Online Services, online interfaces, and archiving for a two-college system; work cooperatively and independently under the general supervision of the Dean of Admissions and/or the Registrar, and provide technology coordination for an entire admission's staff, computer services, as well as other student services within the district, as well as for college staff; take responsibility and use professional judgment based on established college policies, Education Code statutes and Title 5 regulations; communicate effectively orally and in writing and demonstrate current knowledge of A & R technology in providing high quality services.
**Job Qualifications**
**MINIMUM QUALIFICATIONS**
**Training and Experience**
AA degree and three years work experience, or five years of progressive admissions experience, with a major emphasis in technology or online services. Knowledge of online information records systems and A& R technology as it relates to registration, admissions, attendance, grades, archiving, and record keeping is required.
**ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT**
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a popul
