Executive Assistant/office Manager
2 months ago
Job Title: Executive Assistant/Office Manager
Summary
CCG Catalyst is a leading consulting firm that provides strategic and operational guidance to banks and financial services organizations. We are looking for a **part-time** Executive Assistant / Office Manager to join our team and provide administrative and operational support to various functions, including sales, business development, and marketing. You will also be responsible for managing the office operations, IT managed services, and outsourced HR. This is an onsite position that requires excellent communication, organizational, and problem-solving skills.
**Responsibilities**
- Coordinate and prepare for meetings, presentations, events, and webinars,
- Create, edit, and format documents, reports, proposals, contracts, and other materials using Microsoft Office and other software tools.
- Coordinate and prepare materials for internal and external meetings, presentations, and events.
- Assist with sales, business development and marketing activities, such as creating marketing material, updating CRM, conducting research and generating reports.
- Work with the company’s resource and manage website and social media
- Manage the office operations
- Oversee the IT managed services team, including managing the service calls
- Liaise with the outsourced HR provider, including processing payroll, benefits, and compliance.
- Perform other duties as assigned.
**Qualifications**
- At least 3 years of experience as an executive assistant, office manager, or similar role in a professional services environment.
- Proficient in Microsoft Office, Teams, Adobe and other software tools.
- Ability to handle confidential and sensitive information with discretion.
- Flexible and adaptable to changing priorities and deadlines.
- Bachelor’s degree or equivalent in business administration or related field.
- Experience with CRM systems, website management, social media, and marketing tools.
- Knowledge of IT managed services, network administration, and cybersecurity.
- Familiarity with HR processes, payroll, benefits, and compliance.
- Excellent communication, interpersonal, and customer service skills.
- Strong organizational, time management, and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced and dynamic environment.
- Attention to detail, accuracy, and quality.
**Benefits**
- Competitive salary and bonus.
- Flexible work hours and schedule.
- Professional development and training opportunities.
- Health, dental, and vision insurance.
- Retirement plan with company match.
**Job Type**: Part-time
Pay: $20.00 - $30.00 per hour
**Experience**:
- Office management: 3 years (required)
- Microsoft Office: 3 years (required)
Work Location: In person
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