We have other current jobs related to this field that you can find below
-
Executive Assistant
2 weeks ago
Phoenix, United States Bootz & Duke Sign Company Full time $23 - $28Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryDental insuranceHealth insurancePaid time offVision insuranceWellness resourcesEXECUTIVE ASSISTANT POSITION SUMMARY:Bootz & Duke Sign Co. is a premier, full-service sign company serving Arizona and national accounts for 60 years! We are seeking a full-time, in-office, Executive Assistant...
-
Executive Assistant
1 month ago
Phoenix, Arizona, United States Turning Point USA Full timePosition Title: Executive AssistantBand: AdministrativeEmployment: Full-Time, Salaried, ExemptTravel: 50-70%Location: Phoenix, AZ, non-remote, on-siteStart Date: ASAPTurning Point USA is a 501(c)3 non-profit organization founded in 2012 by Charlie Kirk. The organization's mission is to identify, educate, train, and organize students to promote the principles...
-
Executive Assistant
1 month ago
Phoenix, United States Turning Point USA Full timePosition Title: Executive AssistantBand: AdministrativeEmployment: Full-Time, Salaried, ExemptTravel: 50-70%Location: Phoenix, AZ, non-remote, on-siteStart Date: ASAP Turning Point USA is a 501(c)3 non-profit organization founded in 2012 by Charlie Kirk. The organization’s mission is to identify, educate, train, and organize students to promote the...
-
Executive Assistant
3 weeks ago
Phoenix, United States RWC Building Products Full time $52,000 - $60,000Job DescriptionJob DescriptionAbout Us: RWC Building Products is a leading distributor of top-quality building materials dedicated to excellence in service and innovation. As we continue to grow, we seek a talented Executive & Social Media Assistant to support our executive team and enhance our digital presence. This is a unique opportunity to combine...
-
Executive Assistant
2 days ago
Phoenix, United States Ultimate Staffing Full timeThis full-time, in-office position is located in Phoenix, AZ.Responsibilities* Act as the point of contact among executives, employees, clients, and other external partners* Manage information flow in a timely and accurate manner* Manage executives' calendars and set up meetings* Make travel and accommodation arrangements* Track daily expenses and prepare...
-
Executive Assistant
3 weeks ago
Phoenix, United States Ultimate Staffing Full timeThis full-time, in-office position is located in Phoenix, AZ.Responsibilities* Act as the point of contact among executives, employees, clients, and other external partners* Manage information flow in a timely and accurate manner* Manage executives' calendars and set up meetings* Make travel and accommodation arrangements* Track daily expenses and prepare...
-
Executive Assistant
2 weeks ago
Phoenix, United States Southwest Center for HIV AIDS INC Full time $55,000 - $65,000Job DescriptionJob DescriptionDescription:The Executive Assistant provides administrative support to the Executive Director and executive management team, working to advance Southwest Center’s programmatic mission. In this position, you will use your exceptional organizational and communication skills to manage and coordinate schedules, complete notes and...
-
Executive Assistant
1 day ago
Phoenix, United States Muscular Moving Men & Storage Full timeJob DescriptionJob DescriptionAre you an organized, proactive, and detail-oriented professional with a knack for providing top-notch executive support? We are looking for an exceptional Executive Assistant to join our dynamic team at Muscular Moving Men, a leading moving company. In this pivotal role, you'll provide high-level administrative support to...
-
Executive Assistant
3 weeks ago
Phoenix, United States Velox Air, Inc. Full time $58,000 - $75,000Job DescriptionJob DescriptionEXECUTIVE ASSISTANT JOB RESPONSIBILITIESOverseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondenceFiling important documents, such as reports, meeting notes, emails, and lettersKeeping the executive’s calendar up-to-date, including adding events, rescheduling...
-
Executive Assistant
1 day ago
Phoenix, United States Iannarino Fullen Group Full timeExecutive Assistant - Compliance/Human ResourcesPhoenix, AZ 85016$20.00 - $25.00 Per Hour (DOE)We're well known as a respected leader in the Phoenix healthcare industry, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. We employs over 650 credentialed providers and more than 350...
-
Executive Administrative Assistant
2 months ago
Phoenix, United States AVI Arizona Full timeJob DescriptionJob DescriptionPosition Summary:Reporting to the Chief Executive Officer, position is in Phoenix, AZ. The Executive Administrator (EA) will collaborate with teams across functions and ensure/provide smooth and efficient support to the Executive Leadership Team. Duties & Responsibilities:Provide calendar management for the Executive Leadership...
-
Executive Assistant
3 weeks ago
Phoenix, United States The Calendar Group Full timeJob DescriptionJob DescriptionOur client is seeking a dynamic and adaptable C-Level Executive Assistant to be the right hand to the CEO and other key Executives. This isn’t your typical EA role—it’s a partnership. You’ll be at the heart of the leadership team, providing top-tier administrative support and serving as a critical link between...
-
Executive Assistant
1 week ago
Phoenix, United States The Calendar Group Full timeJob DescriptionJob DescriptionOur client is seeking a dynamic and adaptable C-Level Executive Assistant to be the right hand to the CEO, CFO, and CTO. This isn’t your typical EA role—it’s a partnership. You’ll be at the heart of the leadership team, providing top-tier administrative support and serving as a critical link between executives, the board...
-
Executive Personal Assistant
1 day ago
Phoenix, United States TheBest Claims Solutions Full time*This is an internal corporate position*About us:TheBest Claims Solutions is a national, multi-entity, company that provides recruiting and claims solutions services to insurance companies. We hire insurance adjusters in both temporary and direct-hire positions. From sourcing top talent for their team to providing timely and accurate claims handling after a...
-
Executive Assistant to the CEO
3 months ago
Phoenix, United States Southwest Autism Research & Resource Center Full timeEXECUTIVE ASSISTANT TO THE CEOPosition SummaryThe Executive Assistant (EA) will ensure that SARRC’s President and CEO is a highly efficient leader in service of the organization’s dynamic team, committed Board of Directors, generous donors, strategic partners, and supportive community so that SARRC can effectively deliver our mission: to advance research...
-
Office Manager/Executive Assistant
19 hours ago
Phoenix, United States TIER4 GROUP Full timeJob DescriptionJob DescriptionJoin Our Team as an Office Manager/Executive Assistant!Location: Phoenix, AZ (Local candidates only)Salary: Starting at $85,000 + bonusSchedule: Full-time, 5 days a week in-office (potential for 1 remote day/week after 3-6 months)Are you a highly professional and organized individual looking for a dynamic role supporting a CEO?...
-
Executive Assistant
2 days ago
Phoenix, United States Sonora Quest Full timePrimary City/State:Phoenix, ArizonaDepartment Name: Commericial Admin-Ref LabWork Shift: DayJob Category:Administrative ServicesPosition will be in office Mon-Thu.POSITION SUMMARYThis position provides comprehensive advanced administrative support to Senior Leadership Team (SLT) member(s) of Laboratory Sciences of Arizona (LSA) and Sonora Quest...
-
Virtual Executive Assistant
6 days ago
Phoenix, Arizona, United States NoGigiddy Full timeRemote Administrative AssistantNoGigiddy is seeking a motivated and detail-oriented professional to join our team as a Remote Administrative Assistant. The successful candidate will exhibit exceptional organizational skills, a proactive approach, and a robust work ethic. If you possess outstanding communication abilities and can effectively manage multiple...
-
Executive Administrative Assistant
3 months ago
Phoenix, United States Charter School Full timeJob DescriptionJob DescriptionWe are seeking an Executive Assistant To CEO to join our innovative and dedicated team!You will provide support in many areas to include:Daily support for school CEO /PrincipalDaily support for Board of Directors /SuperintendentFront Desk & Customer ServiceClerical support for school leadershipResearch for CEO & Board of...
-
Executive Virtual Assistant
18 hours ago
Phoenix, Arizona, United States Jump Consulting Full timeJob OverviewCompany BackgroundJump Consulting is a coaching firm dedicated to the pet industry, founded in 2007. Our mission is to empower business owners to enhance their operations through innovative marketing strategies, engaging podcasts, and collaborative Mastermind sessions.Position SummaryWe are in search of a proficient and experienced virtual...
![Sonora Quest](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
1 month ago
Primary City/State:
Phoenix, ArizonaDepartment Name:
Admin-Ref LabWork Shift:
DayJob Category:
Administrative ServicesPOSITION SUMMARY
This position provides comprehensive advanced administrative support to Senior Leadership Team (SLT) member(s) of Laboratory Sciences of Arizona (LSA) and Sonora Quest Laboratories (SQL). This position oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies, and practices in making routine administrative decisions and in the approach to take to handle non-routine situations.
CORE FUNCTIONS
1.Manages highly confidential information flow via telephone, electronic mail and interaction with departments, operations, leadership, medical staff, parent organizations and outside vendors.
2.Coordinates and follows through on requests requiring problem-solving with highly confidential, sensitive, and complex decision-making calls and questions.
3.Proactively and independently manages the calendar of SLT member(s) requiring the balancing of strategic, tactical, and operational needs of the system and effective use of time. Communicates daily with SLT member(s) to adjust priority in changing environments.
4.Coordinates the reconciliation of monthly expense activity for SLT member(s). Maintains expense reports, accounts payable requests, purchase orders and other system financial reporting systems.
5.Performs projects as directed, including but not limited to set up and administration of programs, researches, and prepares reports with spreadsheet applications. Uses advanced computer and software skills to develop presentations, designs forms and reports.
6.Prepares and manages correspondence, including highly confidential information. Maintains information system via electronic and manual system for easy retrieval and historical archiving.
Coordinates and manages executive files for SLT member(s).
7.Assists Senior Leadership Team members with documents for Management Team and Sonora Quest Laboratories and Laboratory Sciences of Arizona Governing Board meetings.
8.Handles travel arrangements as necessary including transportation and lodging, prepares related itineraries, and maintains accurate records for reimbursement purposes.
TYPE OF SUPERVISORY RESPONSIBILITIES
Although this position is not technically supervisory in nature, it is expected to generally take a “lead” role with respect to the SQL and LSA support teams where appropriate and to provide mentoring.
SCOPE AND COMPLEXITY
This position acts as a member of a support team which may serve multiple individuals and/or departments. This position will need to exercise diplomacy, tact, and judgement in interacting with a wide range of stakeholders at varying levels of the organization including the SLT, parent organizations, staff at all levels, and external customers.
PHYSICAL DEMANDS/ENVIRONMENT FACTORS
Standard office environment/hybrid in-office and remote. Extensive computer work with prolonged sitting. Ability to lift up to fifteen pounds.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent organizational skills.
Ability to handle highly confidential information.
Ability to exercise independent judgment.
Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
Must be self-motivated and able to take ownership of projects/assignment.
Must be a team player.
Must have excellent customer service skills with outstanding follow-up.
Strong interpersonal, verbal and writing skills.
Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills.
Advanced proficiency with Microsoft 365 using all Microsoft tools (Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams)
Ability to coordinate complex meetings, including offsite meetings, with internal and external attendees and video conferencing (using various virtual meeting platforms). May include taking notes and recording minutes.
Knowledge of standard office equipment. Intermediate math and analytical skills.
MINIMUM QUALIFICATIONS
High School diploma or equivalent
Five (5) years of advanced administrative support experience in a corporate type setting.
PREFERRED QUALIFICATIONS
Additional related education and/or C-Suite experience preferred
EEO Statement:
EEO/Female/Minority/Disability/Veterans
Our organization supports a drug-free work environment.
Privacy Policy:
Privacy Policy