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Senior Executive Assistant

2 months ago

Phoenix, United States D. French Advisors Full time

Senior Executive Assistant


Do you thrive in a fast-paced environment and enjoy providing exceptional support?

We are seeking a highly organized and proactive Senior Executive Assistant to join our dynamic team. You will be the right hand to our firm's leadership, ensuring their days run smoothly and they have the information and resources needed to succeed.

Responsibilities:

  • Executive Support: Manage the executives' calendars, schedule appointments, and prioritize tasks, anticipating their needs and proactively handling them.
  • Communication Mastermind: Draft clear and concise emails, memos, and other communications on behalf of the executives, maintaining a professional voice for the firm.
  • Meeting Magician: Organize and manage meetings, including scheduling, sending reminders, arranging catering, and overseeing conference/meeting room resources.
  • Office Efficiency Expert: Perform essential office management duties, such as procuring supplies, handling logistics, and communicating with the headquarter landlord.
  • Record Management Champion: Facilitate the firm's offsite record storage and retrieval.
  • Welcoming Ambassador: Greet visitors professionally, identifying their needs and directing them accordingly.

Qualifications:

  • Bachelor's degree preferred.
  • 1-3 years of experience in an administrative role.
  • Excellent communication, interpersonal, and organizational skills.
  • Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and calendar management software.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity to work in a fast-paced and dynamic environment.
  • Be part of a supportive and collaborative team.

Note:

  • Candidates are subject to background checks and drug testing prior to employment.