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Executive Assistant

3 months ago

Phoenix, United States Shamrock Foods Company Full time

Performs a wide variety of administrative tasks in support of a top executive.

Essential Duties:

Maintains the executive's calendar - schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.

Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.

Prepares and submits expense reports on behalf of the executive.

Screens visitors, phone calls, emails, or physical mail. Maintains confidentiality of sensitive information.

Other duties as assigned

Qualifications:

5+ years of relevant and progressively responsible experience; Associate degree preferred; or equivalent combination of education and experience to provide demonstrated qualifications for this position

Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people; In addition, must have the ability to handle fairly constant medium to high level of pressure to perform and high level of accuracy

Must be able to maintain high levels of customer service in conducting daily activities, communications and interactions with all levels within the organization

Must be able to act in a courteous and professional manner and display courtesy to internal and external customers, vendors and others in all interactions; Must have strong listening skills and the ability to demonstrate sensitivity toward others

Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material

Must demonstrate expert proficiency in all Microsoft Office products including Word, Excel, PowerPoint, Outlook (or similar e-mail system)

Must be able to use calculator, office machines, computer, photocopier, fax machine and word processing equipment

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to write reports, business correspondence, and procedure manuals

Must be flexible and willing to work the demands of the department which are subject to include evenings, weekends, holidays, early or late days based on executive management activities

Corporate Summary:

At Shamrock Foods Company, people come first our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission:At Shamrock Foods Company, we live by our founding family s motto to treat associates like family and customers like friends.

Why work for us?

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That s why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn t stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs.

Equal Opportunity Employer

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information. 41 CFR 60-1.35(c)