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Office Administrative Assistant

4 months ago

Secaucus, United States Secaucus Company Full time

**About us**

Wilenta is a small business in Secaucus, NJ. We are professional, agile and professional.

**Job description**

**About us**:
Wilenta Feed Inc. is a Bakery by-product recycling and feed manufacturing company in Secaucus, NJ. We are currently looking for a very efficient office assistant/Admin to join our team.

**Responsibilities**:

- Reporting to regulatory agencies such as NJDEP, DEP Stormwater, NYBIC, Dept of Agriculture, DOT, IFTA etc.
- Keeping Track of Fleets, Truck Registration, Insurances, Renewal of state permits, NYC compliances & regulations for trucks.
- Updating excel Spreadsheets for our customers.
- Scanning documents onto a cloud / organizing cloud.
- Daily Support to Office Manager & operations manager
- Working directly with CEO on Monthly customer reports.
- Provide support to Operations/Logistics manager.
- Update driver route spreadsheet daily.
- Perform general office duties such as filing/scanning and organizing documents, and answer and direct phone calls in a professional and courteous manner.
- Greet and assist visitors, ensuring they feel welcome and attended to.
- Maintain confidentiality of sensitive information.

**Must Have**:

- **Previous** **experience reporting to regulatory agencies**.
- **Immaculate skills** **in MS Excel**
- **Proficient knowledge in QuickBooks.**

**Experience Preferred**:

- Proficient knowledge in Microsoft Office Suites / Google suites, QuickBooks.
- 3+ years’ experience as an office assistant/Admin or similar role.
- Previous experience in logistics and assisting vehicle dispatching operations.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Familiarity with phone systems and phone etiquette.

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift

Work Location: In person