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Administrative Assistant

3 months ago

Chicago, United States CHINESE AMERICAN SERVICE LEAGUE, INC Full time

**Join CASL as an Administrative Assistant and Make a Difference**
The Chinese American Service League (CASL) is seeking a dynamic and dedicated Administrative Assistant to join our passionate team. If you thrive in a mission-driven environment and are eager to contribute to a vibrant community-focused organization, we want to hear from you

**Your Mission**:
As an Administrative Assistant reporting to the Vice President Leadership Team, you will play a crucial role in supporting CASL’s mission. This position demands creativity, excellent judgment, and strong organizational skills. You will manage multiple priorities independently and maintain discretion in handling confidential matters. Your contributions will help drive our initiatives to empower and transform our community.

**About CASL**:
The Chinese American Service League is a dynamic and forward-thinking organization dedicated to empowering and serving the Chinese American population and the broader communities. Established with a rich history spanning several decades, CASL has consistently evolved to address the evolving needs of its constituents while fostering cultural pride, integration, and community development.

For over 45 years, CASL's comprehensive programs have connected families and individuals with the vital support they need: providing an educational and cultural foundation for our children, ensuring our seniors live full and independent lives with dignity, enhancing education and training for tomorrow's workforce, putting immigrants on the pathway to citizenship, securing our community's housing and financial well-being, navigating healthcare systems and wellness resources, and providing equal access to justice. Since our founding, CASL has been rooted in the principles of equity and justice. That legacy continues to shape our efforts today as we strive to champion diversity, equity, inclusion, and accessibility at all levels of the organization.

To hear about:

- CASL's history, watch here
- CASL's future, watch here

**Your Impact**:
As an Administrative Assistant you will:
**Key Responsibilities**:
**Communication**: Serve as the primary point of contact for internal and external communications on behalf of the Vice President, ensuring timely and professional correspondence.

**Meeting Coordination**:Organize and prepare materials for meetings, including agendas, presentations, and meeting minutes. Attend meetings as needed to provide administrative support.

**Documentation and Filing**: Maintain accurate records and files, both physical and digital, related to the Vice President's activities, projects, and contacts.

**Event Planning**: Assist in the planning and execution of events, conferences, and other special projects, including logístical coordination, attendee communication, and on-site support.

**Collaboration**: Work closely with other members of the Leadership Team and staff to facilitate cross-departmental collaboration and information sharing.

**Research and Analysis**: Conduct research and compile data as requested by the Vice President to support decision-making and strategic planning efforts.

**Administrative Support**: Provide general administrative support to the Leadership Team as needed, including processing expenses, managing office supplies, and other administrative tasks.

**Compliance**: Ensure Confidentiality of information is maintained appropriately by following CASL policies/procedures.

**Must Haves**

To thrive in this role, you should have:
**Education/Experience**:

- Associate degree with 5+ years experience, or High School Diploma or Equivalent with 8+ years experience supporting multiple executive-level positions simultaneously.

**Skills/Knowledge**:

- Proficient in Microsoft 365 (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat with an ability to learn and understand various other systems like Sage Intacct, Salesforce, Expensify, Asana.
- Other soft skills: Communication skills both oral and written, working with an elevated level of independence and initiative, Organizational skills, ability to work in a team environment, must be resilient and able to work under pressure.

**Physical Demands**:

- Ability to bend and lift a minimum of 15 pounds.
- Required to frequently sit, stand, and walk for extended periods.

**Environment and Scheduling**:

- Monday - Friday hybrid with flexible hours, with some evenings and weekends as needed.

**Nice to Haves**
- Fluency in Chinese, Cantonese and/or Mandarin, reading, writing, speaking
- Experience with Salesforce

**Why Choose CASL**:
**Inclusivity**:Join an organization that values mutual respect and acceptance, fostering a culture of inclusivity.

**Empowerment**: Support staff empowerment through skill development and growth opportunities.

**Collaboration**: Be part of a workplace that thrives on collaboration and teamwork.

**Transformation**:Envision and realize transformative changes in people, processes, and policies.

**Resilie