Administrative Assistant

1 day ago


Chicago, United States Mack & Associates, Ltd. Full time

A vibrant property management company in Chicago is on the lookout for an enthusiastic and dedicated Administrative Assistant to become a key player in their dynamic team. This exciting role offers a chance to support a team that manages a bustling mixed-use property. The ideal candidate will be passionate about advancing in the property management field and thrive on face-to-face interactions with tenants and team members. This opportunity comes with a competitive salary of up to $55,000.


Responsibilities of the Administrative Assistant:

  • Provide crucial administrative support to a dynamic property management team, including the General Manager, Assistant General Manager, Property Administrator, Tenant Relations Specialist, and Finance Manager.
  • Handle tenant requests and issues with efficiency through the work order system and email, ensuring top-notch resolution.
  • Coordinate and schedule maintenance and repair services for both the hotel and parking garage, keeping everything running smoothly.
  • Manage correspondence and communication with tenants, vendors, and other key stakeholders, ensuring clear and effective interactions.
  • Maintain meticulous records and files related to property management operations, ensuring accuracy and accessibility.
  • Support the Property Administrator with routine office tasks such as data entry and report preparation, keeping operations streamlined.
  • Engage directly with tenants to enhance their experience and address any concerns with a personal touch.
  • Play a role in organizing and coordinating exciting property events or meetings, contributing to a vibrant community environment.


Qualifications of the Administrative Assistant:

  • Previous experience in an administrative role, ideally within property management or a related field.
  • Exceptional interpersonal skills with a strong preference for direct tenant interaction.
  • Proficient in property management software, work order systems, and standard office applications (e.g., MS Office).
  • Outstanding organizational abilities, with a talent for multitasking and prioritizing effectively.
  • Excellent written and verbal communication skills.
  • Collaborative mindset with a positive attitude towards contributing to a team-oriented work culture.
  • A genuine passion for growth and advancement within the property management industry.


B-2



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