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Parish Administrative Assistant

4 months ago

Downers Grove, United States ST. MARY OF GOSTYN PARISH, DOWNERS GROVE, IL Full time

**Start a Great Career with a Great Purpose**

St. Mary of Gostyn is a Catholic Church and School rich in faith, education, service, and community. We are a welcoming, faith-sharing Christian community rooted in scripture and Catholic tradition. The Parish Administrative Assistant reports to the Business Manager and acts as both Parish Secretary & office clerical support for the Parish Staff as needed.

**Parish**
- Answer the telephone and door in a prompt and friendly manner, directing calls and visitors as needed.
- Maintain Parish census database (PDS) including new Parishioner additions, Parishioner deletions, address changes, coding for School and RE families, etc., and supplying necessary reporting information to the Business Manager and the Diocese.
- Prepare & send OSV report bi-monthly for envelope mailing / assist Business Manager with annual envelope mailing contract.
- Maintain online mass book _(Mass Intentions online); _prepare mass cards as requested.
- Schedule outside priests for masses and Reconciliation as requested.

**Office & Staff**
- Forward information as needed to the Bulletin Editor.
- Maintain office machines & order supplies for the Parish Center as needed.
- Process and distribute mail.

**Facilities**
- Schedule all parish facilities for meetings and events as requested by school, RE and parish organizations in collaboration with Facilities Manager & Pastor
- Maintain & monitor parish calendars and schedule of events, update parish calendar data for the website.
- Track parish facilities calendar & communicate with Facilities Manager & maintenance regarding any set ups requested by groups using the Gathering Place, Activity Center & Gym as needed.
- Monitor keys checked out by organizations using parish facilities.
- Maintain, stock & order paper goods for the Gathering Place, Parish Center Large Conference Room kitchenette as needed.

**Sacraments**
- Assist with scheduling all Baptisms, Weddings, Funerals and Anointing of the Sick for the Parish, ensuring appropriate documentation and information is provided to Parish Staff as well as those receiving the Sacrament.
- Provide certificates and letters of good standing as needed for individuals who are becoming godparents or confirmation sponsors. Assist in providing updates to the planning booklets associated with the Sacrament.
- Other duties as assigned.

**Competencies and Education**
- Understands and supports the mission and purpose of the Roman Catholic Church, school, parish and the Diocese of Joliet.
- High school diploma is required, college is preferred.

**Physical Demands[1]**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, and use hands to feel objects with tools or controls, reach with hands and arms, talk, and hear. The employee must occasionally lift and/or move objects up to 30 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Ability to Commute:

- Downers Grove, IL 60515 (required)

Ability to Relocate:

- Downers Grove, IL 60515: Relocate before starting work (required)

Work Location: In person