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Office Administrator

4 months ago

King of Prussia, United States Best Choice Roofing of Southeast Pennsylvania Full time

Best Choice Roofing promotes from within and every employee regardless of starting role, has the opportunity to advance through the company. There are also opportunities for additional compensation.

**Responsibilities**
- Coordinate office activities and operations to secure efficiency and compliance to branch policies
- Scheduling, payroll, and commissions
- Manage and tracking accounts receivable for the branch
- Create and update records, spreadsheets, and CRM with personnel, financial, and other data
- Manage inventory of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Relay updates and/or important information to the branch manager(s)
- Clerical (typing, filing, organizing, etc.)
- Light daily cleaning (sweeping, dusting, emptying desk trash cans, etc.)
- Maintain positive and up-beat environment
- Record and reconcile transactions
- Proven ability to calculate, post and manage accounting figures and financial records
- Perform month-end and year-end closing activities

**Skills**
- Proven experience as an office administrator, office assistant, or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Proficiency with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and Google Cloud Software (MS Excel and Google Sheets)
- High school diploma with at least 2 years’ experience in a clerical role
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- Prepare daily AR Reports and payments
- Work with homeowners and managers to accurately and beneficially resolve statement disputes
- Process and posts all deposits (checks, wires, ACH) to QuickBooks and Excel-based statements

**Requirements**:

- Minimum of 3-5 years of experience working with QuickBooks
- Minimum of 5 years of experience as Office Manager or similar
- Experience with accounts payable, accounts receivable, and bank reconciliations
- Strong Organizational Skills
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal skills
- Business Management and roofing industry experience is a plus

**Typical Schedule**:

- Monday - Friday 8 am - 5 pm
- Nights/Weekends: Rarely On Occasion

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 2 years (required)

Ability to Commute:

- King of Prussia, PA 19406 (required)

Ability to Relocate:

- King of Prussia, PA 19406: Relocate before starting work (required)

Work Location: In person