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Executive Administrator

4 months ago

Gaithersburg, United States R3 LLC Full time

Description:
**Executive** **Administrator, Corporate
- USA (Hybrid)**

As the Executive Administrator for the R3 CEO and COO, you are the touchpoint, handler, and ultimate linchpin for two of the most dynamic and vital driving forces within the company providing a buffer between outside noise and demands that enables their ability to focus on the strategic growth of R3. As the Executive Administrator (EA), you will join a family of hard-working, fun, and dedicated employees at R3, with an organizational culture unlike any other.

**Primary responsibilities include**:

- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Complete ad-hoc projects as assigned - such as company or personal events and/or family needs
- Act as the primary point of contact between key executive(s) and leadership, management, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Organize and manage complex personal and work calendars and schedules; resolving any scheduling issues
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents, presentation development, action items, and attending to logistics of meetings
- Own management and leadership action trackers and liaison with action owners to ensure their actions are up-to-date and progress is being made, report as appropriate
- Ensure daily timekeeping and expenses are entered and managed
- Ensure leadership and management weekly, monthly, or quarterly reports are available and presented to executive leadership
- Answer and respond to phone calls, communicate messages and information to the executive; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Coordinate and arrange travel and accommodations arrangements
- Maintain various records and documents for company executive(s)
- Other duties as assigned

**Requirements**:
**Requirements**:

- Bachelor’s degree in business management, or related field; or 5+ years of relevant work experience providing leadership administrative support.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Excellent time management skills including flexible availability and hours dependent on needs of business and executive schedules; proven ability to meet deadlines with the ability to function well in a high-paced environment.
- Exceptional organizational, documentation, communication, presentation, and relationship management skills; responsive, positive, excellent collaborator, and critical thinker.

**Preferred Attributes**:

- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the CEO and COO by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.?
- Process improvement experience with industry standards such as ISO and CMMI is a plus.
- You understand and acknowledge that R3 may add to, subtract from, or otherwise modify your duties and job title at any time in its sole discretion.? As a member of the R3 team, we would ask for your commitment to deliver outstanding quality and results that exceed client expectations. In addition, we expect your personal accountability in all the products, actions, advice, and results that you provide as a representative of R3. In return, we are committed to providing you with every opportunity to learn, grow and stretch to the highest level of your ability and potential._
- R3 maintains a policy of non-discrimination in employment and complies with and supports all Federal, state, and local laws regarding discrimination in employment. Specifically, R3 does not discriminate in employment opportunities or practices on the basis of race, color, gender, gender identity or expression, personal appearance, religion, political affiliation, national origin, age, citizenship status, sexual orientation, marital status, pregnancy, mental or physical disability, veteran status, unemployment status, medical information, genetic information or any other charact