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Administrative Support Specialist

2 months ago

Gaithersburg, Maryland, United States Pratum Companies Full time
Job Title: Administrative Assistant

Pratum Companies is seeking a highly skilled and organized Administrative Assistant to join our corporate office team in Gaithersburg, MD. This full-time position will provide administrative support to multiple company leaders and contribute to the overall success of our office operations.

Main Job Responsibilities:
  • Prepare and edit correspondence, communications, and documents using various software applications.
  • Manage and maintain schedules, appointments, and travel arrangements for assigned company leaders.
  • File and retrieve documents, answer phone calls, and respond to emails in a timely and professional manner.
  • Plan travel, conduct research, and assemble data to prepare reports and documents.
  • Monitor and respond to incoming communications, interact with external clients and associates, and receive and interact with incoming visitors.
  • Take accurate and comprehensive notes at meetings, assist with daily time management, and perform general office-type duties.
  • Handle payments, open and sort incoming correspondence, and assist with the overall administration of the main office operations.
Requirements:
  • 2+ years of experience providing administrative support to executive-level personnel.
  • Proficient computer skills and knowledge of MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
  • Knowledge of standard office administrative practices and procedures.
  • High school diploma required; Bachelor's degree a plus.
Key Competencies:
  • High level of interpersonal skills, diplomacy, and professionalism.
  • Strong organizational skills, ability to plan, prioritize, and organize workload.
  • Superb English verbal and written communication skills.
  • Proactive self-starter with initiative and ability to gather and monitor information.
  • Outstanding judgment and decision-making ability, with a high attention to detail and accuracy.

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer. To learn more about our company and benefits, please visit our website.