Title V Hsi Grant Administrative Assistant

2 weeks ago

Pasadena, United States Pacific Oaks College & Children's School Full time

Job Description:
:
Serve as general administrative support to the Title V Project Director and the Intentional Student Retention Initiative. Aid in reporting/evaluation procedures; assist with data collection; develop filing systems to track project progress; assist with the development of the grant project management handbook; create appropriate program materials for dissemination; schedule and assist with grant-related staff meetings; collect time and effort sheets from project staff; and work closely with the Managing Director to provide necessary support for the project.

ESSENTIAL FUNCTIONS:

- Executes day-to-day administrative activities related to the grant (i.e., budget tracking, coordination of travel, convening meetings among project stakeholders, etc.)
- Monitors, updates, and uploads data, handbooks, manuals, and forms; provides clerical support and maintain files.
- Develops filing systems to track project progress; Compiles information for and/or creates required spreadsheets, databases, listservs, forms, and paperwork for reports.
- Creates and maintains budget spreadsheets and records; tracks expenditures; prepares and issues invoice/payment processing.
- Provides aid in reporting/evaluation procedures; assists with data collection.
- Assists with the development of the grant management handbook.
- Creates appropriate program materials for dissemination.
- Ensures program compliance with Department of Education.
- Assists in writing, editing and submitting grant reports.
- Works closely with the Managing Director to provide necessary support for the project.
- Performs other duties related to the grant as assigned, including but not limited to: mentors work study participants as requested; provides cross training as needed; contributes to continuous quality improvement.

Is regular attendance an essential function? Yes No

ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES: _[List those measurable or observable knowledge, skills & abilities, and/or behaviors that are required to succeed in performing the essential functions.]_
- _ KNOWLEDGE:_
- Knowledge of Higher Education administrative structures, policies, and protocols.
- Knowledge of grant and budget reporting requirements.
- Working knowledge of standard office procedures, equipment, and systems.
- Knowledge of Access or similar database software.
- _ SKILLS:_
- Strong organizational skills, as well as oral and written communication skills.
- Proficient in Microsoft Office: Word, Excel, PowerPoint.
- _ ABILITIES:_
- Effectively organize and manage multiple tasks and priorities to meet strict deadlines.
- Ability to manage and track data, including expenses; report preparation.
- Ability to work independently.
- Ability to shift quickly between tasks without loss of continuity.
- Attention to operational details.
- Bilingual (English/Spanish language) preferred.

POSITION QUALIFICATIONS:

- Education:

- Associate’s degree or equivalent required; Bachelor’s degree preferred.
- Experience:

- Minimum of 2 years of administrative support experience and/or project management and coordination, preferably within higher education. Prior grant management experience preferred.

TYPICAL WORKING CONDITIONS
- Office environment; typically, 70 degrees
- Noise level is usually quiet to moderately noisy while in the office

EQUIPMENT USED:

- Computer/Laptop
- Calculator/10-key
- Telephone
- Copier, scanner and fax machines

ESSENTIAL PHYSICAL & MENTAL TASKS: (Check all that apply):
Physical Demands:
Standing Lifting: 15 Lbs. Pushing/Pulling Driving

Walking Carrying Hearing Speaking

Reaching Writing Squatting/Kneeling Seeing

Climbing Pushing Other: Typing

Physical Environment - Exposed to:
Noise Heat/Cold Fumes/Gases Human Tissue/Fluids

Chemicals Carcinogens Dirt Animal Tissue/Fluids

Toxic Chemicals Radiation Other:

- Biohazardous Material

Mental Demands:
Reading Frequent Interruptions Periods of Concentrated Attention

Detailed Work Irregular Work Schedule Frequent Contact with People
- Frequent Deadlines Other:

- Multiple Concurrent Tasks

TRAVEL: (% of total time): Less than 5% of total time

ENVIRONMENTAL CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job:
The noise level in the work environment is usually quite to moderately noisy while in the office. The office temperature is about 70 degrees.

DECISION MAKING:
The position is governed by the policies of Pacific Oaks, along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the department's strategic goals and budget management.

CONTACT RESPONSIBILITIES:
Routine exchange or presentation of information.

Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees. Recommends alternative approaches to solve problems and conflicts.

  • Title V HSI Grant Administrative Assistant

    Found in: beBee jobs US - 2 weeks ago

    Pasadena, California, United States TCS Education System Full time

    Job Description:POSITION SUMMARY:Serve as general administrative support to the Title V Project Director and the Intentional Student Retention Initiative. Aid in reporting/evaluation procedures; assist with data collection; develop filing systems to track project progress; assist with the development of the grant project management handbook; create...

  • Administrative Compliance Assistant

    2 days ago

    Pasadena, United States Pacific Oaks College & Children's School Full time

    Job Description: : Serve as general administrative/compliance support for the Latinx+ Student Success Center; aid in reporting/evaluation procedures; assist with data collection; develop filing systems to track project progress; assist with development of the grant project management handbook; create appropriate program materials for dissemination; schedule...

  • Experienced Title Processor, In-Office Full-time Position

    5 days ago

    Pasadena, United States Results Title & Escrow Full time

    Job DescriptionJob DescriptionOur company is rapidly growing and we are seeking a Title Processor to help our clients properly file their real estate title applications. In this role, you will work with both the buyer and the Realtor to ensure that their filing is in compliance with all local regulations. You will help them compile all of the necessary legal...

  • Grant Accountant

    4 days ago

    Pasadena, United States Century Group Full time

    Job DescriptionJob DescriptionWe have an immediate need for a Grant Accountant in Pasadena, CA. Hybrid role. Only local applicants will be considered. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $34 to $36 per hour. Responsibilities: Manage portfolio of grants and grant budgetsBudget...

  • Grant Accountant

    2 weeks ago

    Pasadena, United States Century Group Full time

    Job DescriptionJob DescriptionWe have an immediate need for a Grant Accountant in Pasadena, CA. Hybrid role. Only local applicants will be considered. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $34 to $36 per hour. Responsibilities: Manage portfolio of grants and grant budgetsBudget...

  • Administrative Assistant and Program Coordinator for the Merkin Institute for Translational Research

    2 days ago

    Pasadena, United States Caltech Full time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.Job Summary The Administrative...

  • Administrative Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Pasadena, United States ExecuSource Full time

    ExecuSource has partnered with a reputable manufacturing company in Pasadena, TX in search for an Administrative Assistant. The role is 100% onsite in Pasadena and is a permanent, full-time position. This role includes heavy administrative duties working within the legal department, assisting the General Legal Counsel with projects, tracking deadlines,...

  • Administrative Assistant

    Found in: Appcast US C2 - 2 weeks ago

    Pasadena, United States ExecuSource Full time

    ExecuSource has partnered with a reputable manufacturing company in Pasadena, TX in search for an Administrative Assistant. The role is 100% onsite in Pasadena and is a permanent, full-time position. This role includes heavy administrative duties working within the legal department, assisting the General Legal Counsel with projects, tracking deadlines,...

  • Legal Administrative Assistant

    Found in: beBee S US - 2 weeks ago

    Pasadena, United States ExecuSource Full time

    Legal Administrative Assistant.The role is 100% onsite in Pasadena and is a permanent, full-time position.This role includes heavy administrative duties, assisting the General Legal Counsel with projects, tracking deadlines, filing, and scheduling meetings.Aid the Legal Department in managing daily and monthly tasks by organizing, monitoring, and following...

  • Legal Administrative Assistant

    Found in: beBee jobs US - 3 weeks ago

    Pasadena, California, United States ExecuSource Full time

    Legal Administrative Assistant.The role is 100% onsite in Pasadena and is a permanent, full-time position.This role includes heavy administrative duties, assisting the General Legal Counsel with projects, tracking deadlines, filing, and scheduling meetings.Aid the Legal Department in managing daily and monthly tasks by organizing, monitoring, and following...

  • Administrative Assistant

    2 weeks ago

    Pasadena, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionJob Overview: Join us as a detail-oriented Quality Clerk. Responsible for inspections, documenting quality issues, and collaborating across departments to maintain and enhance quality standards. Your commitment to excellence will drive our organization's successResponsibilities:Answer phone calls professionally, explaining...

  • Administrative Assistant II

    Found in: Talent US C2 - 1 week ago

    Pasadena, United States Pacific Clinics Full time

    Who We Are  Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than , employees speak languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based...

  • Restoration Administrative Assistant/ EMS Coordinator

    2 weeks ago

    Pasadena, United States URGENT ONE RESTORATION INC Full time

    Job DescriptionJob Description Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team! In this role, you will provide support to our office staff, and market the local area for new clients. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly...

  • Temporary Administrative/Accounting Assistant

    2 weeks ago

    Pasadena, United States Blaine and Associates, Inc. Full time

    Job DescriptionJob DescriptionWork for an exciting company in commercial real estate.  The position will start as a temporary maternity leave for six months. If you love this national real estate company and they love you, they will find you a full-time position.You will be responsible for:Answering phones, filing, ordering supplies, taking care of...

  • Supervisory Program Analyst

    Found in: beBee S US - 3 weeks ago

    Pasadena, United States Department Of Homeland Security Full time

    Summary In this position, you will display ability to provide project management oversight, providing expert-level advice, analysis, and assistance on a wide variety of technical, programmatic, operational, and administrative matters; and supervise a team responsible for a full range of...

  • Supervisory Program Analyst

    Found in: beBee jobs US - 3 weeks ago

    Pasadena, California, United States Department Of Homeland Security Full time

    Summary In this position, you will display ability to provide project management oversight, providing expert-level advice, analysis, and assistance on a wide variety of technical, programmatic, operational, and administrative matters; and supervise a team responsible for a full range of administrative and operational activities. Duties What will I do in...

  • Manager of Database Administration

    2 weeks ago

    Pasadena, United States Centroid Systems, Inc. Full time

    Job DescriptionJob DescriptionFor more than 25 years, Centroid has been a leader in technology consulting and managed services serving the large enterprise market. We are in the unique position to offer a broad range of services that reflect both our array of industry experience and our past performance solving complex business challenges. Our core services...

  • Administrative Assistant and Program Coordinator for the Merkin Institute for Translational Research

    2 days ago

    Pasadena, United States California Institute of Technology Full time

    The Administrative Assistant and Program Coordinator will be responsible for organizing administrative and programming activities for the Merkin Institute for Translational Research. Essential Job Duties Reporting to the Executive Director of the Mer Program Coordinator, Administrative Assistant, Research, Administrative, Coordinator, Program, Education,...

  • Administrative Assistant

    1 day ago

    Pasadena, United States FULLER THEOLOGICAL Full time

    **DEPT**: Max De Pree Center for Leadership **HOURS**: 40 hours per week **STATUS**: Non-Exempt Hourly **FT/PT/TEMP**: Full-Time **REPORTS TO**: De Pree Center’s Director of Operations **Brief Description**: - Reporting directly to the Director of Operations, and working closely with the Executive Director, the Administrative Assistant provides...

  • Administrative Clerk

    2 weeks ago

    Pasadena, United States RemX The Workforce Experts Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Clerk to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Mail RoomDraft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...