Administrative Assistant and Program Coordinator for the Merkin Institute for Translational Research

3 weeks ago

Pasadena, United States Caltech Full time
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Administrative Assistant and Program Coordinator will be responsible for organizing administrative and programming activities for the Merkin Institute for Translational Research.

Essential Job Duties
  • Reporting to the Executive Director of the Merkin Institute for Translational Research, the successful candidate will be responsible for organizing Executive Committee activities including taking notes and initiating prompt follow-ups to ensure decided action items are completed. This role requires flexibility as requirements and tasks evolve.
  • Working with the grant manager and the Merkin Institute Executive Director, prepare and allocate budgets, set up new accounts, monitor and process expenditures.
  • Assist with Merkin research grants, graduate student grants, equipment grants; work with grant managers and Executive Director to set up accounts, prepare budgets, identify, and notify awardees, and obtain approvals from Merkin director.
  • Also included in this role is initiating calls for proposals, assisting with the preparation of quarterly newsletters, and following-up with awardees when end-of-grant reports are due.
  • Schedule and manage seminar series. Work with lab representative(s) to update the seminar calendar.
  • Schedule and manage "save the date" notices, invitations, and RSVPs for seminars and lectures, a summer translational workshop, and special events (e.g. Annual Merkin Institute Director's Dinner). Work with the Caltech or off-site venue staff to ensure that all arrangements are in order. Coordinate travel arrangements/reimbursements for all advisors, visitors, speakers, reserve meeting rooms, and organize catering.
  • Schedule and manage Poster Sessions.
  • Regularly update Merkin Institute website content.
  • Maintain a record of Merkin Institute awards/expenditures/products that can be shared with the Provost and/or chairs of BBE, CCE and EAS upon request.
  • Act as primary contact for all Merkin-related inquiries.
  • Perform other duties as assigned.

Basic Qualifications
  • Bachelor's Degree with at least 2 years of related experience.
  • Finance or budgeting experience.
  • Excellent customer service skills including strong verbal and written communication skills with meticulous attention to detail. Must possess the ability to interact professionally with all levels of faculty, postdocs, staff, and students, and with external contacts in a fast-paced environment required.
  • Excellent organization and time management skills.
  • Must be able to use sound judgment to handle a variety of tasks and to shift priorities simultaneously, as well as to effectively solve problems.
  • Must possess a high level of initiative and the ability to work with general supervision. Must be capable of solving both routine and semi-routine problems while applying job skill and departmental policies and procedures.
  • Ability to handle a variety of tasks simultaneously.

Preferred Qualifications
  • Bachelor's degree in biology or related discipline.
  • Experience in laboratory and/or university administration environment.
  • Web design experience.
  • Grant application and management.
  • Familiarity with Caltech processes.
  • Experience in event organization.

Required Documents
  • Resume.

  • Administrative Assistant and Program Coordinator for the Merkin Institute for Translational Research

    3 weeks ago

    Pasadena, United States California Institute of Technology Full time

    The Administrative Assistant and Program Coordinator will be responsible for organizing administrative and programming activities for the Merkin Institute for Translational Research. Essential Job Duties Reporting to the Executive Director of the Mer Program Coordinator, Administrative Assistant, Research, Administrative, Coordinator, Program, Education,...

  • Clinical Research Coordinator

    4 weeks ago

    Pasadena, California, United States National Institute of Research, Inc. Full time

    National Institute of Clinical Research, a research organization serving the pharmaceutical and biotech industries, is searching for a Clinical Research Coordinator with 2 or more years of experience in Psychiatry trials.Duties for this position will include managing the study from placement to completion of the final study report. The CRC is responsible for...

  • Clinical Research Associate I

    4 weeks ago

    South Pasadena, United States CEDARS-SINAI Full time

    Job Description When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai. We invite you to consider this phenomenal opportunity! The Lung Institute investigates many lung diseases to discover...

  • Research Technician

    3 weeks ago

    Pasadena, United States California Institute of Technology Full time

    The Beckman Institute at the California Institute of Technology seeks a highly motivated Research Technician to assist with projects in virus engineering and technology development with the Gradinaru group (glab.caltech.edu) and the CLOVER Center (cl Technician, Research, Technology, Education, Biology

  • Research Technician Assistant

    3 weeks ago

    Pasadena, United States California Institute of Technology Full time

    Research assistant to work on ongoing project related to biased beliefs and climate change. RA will develop experimental programs, conduct experimental surveys, and analyze data. Essential Job Duties Programing. Survey implementation. Data analysis. Technician, Research, Assistant, Technology, Education

  • Program Assistant

    4 days ago

    Pasadena, CA, United States Office of the Provost Full time

    The School Programs and Education Coordinator will manage day-to-day operations of the USC Pacific Asia Museum’s School Tours and Distance Learning Programs as well as assist with other k-12 and education initiatives and events, including the Lunar New year Festival, Free 2nd Sunday program, USC PAM Teen Ambassadors Program, and Teacher Institute@PAM. This...

  • Research Scientist

    1 month ago

    Pasadena, California, United States California Institute of Technology Full time

    Research Scientist Caltech Job Category: Fulltime Regular Exempt Overtime Eligible: Exempt Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.Job Summary Prof. Xiang's research group at Caltech is...

  • Program Assistant

    5 days ago

    Pasadena, California, United States Office of the Provost Full time

    The School Programs and Education Coordinator will manage day-to-day operations of the USC Pacific Asia Museum's School Tours and Distance Learning Programs as well as assist with other k-12 and education initiatives and events, including the Lunar New year Festival, Free 2nd Sunday program, USC PAM Teen Ambassadors Program, and Teacher . This role is...

  • Research Support Assistant

    3 weeks ago

    Pasadena, United States California Institute of Technology Full time

    The Research Support Assistant is responsible for the cleaning of animal cages, cage components, and ancillary equipment. Maintains cleanliness and organization of the cage wash area. Processes animal use equipment in compliance with standard operati Research, Support, Assistant, Equipment, Technology, Education, Cleaning, Animal

  • Ecm IT Administrative Coordinator Position

    1 week ago

    Pasadena, United States Therapeutic Play Foundation Full time

    _**Enhanced Care Management (ECM) **_is a statewide benefit available to select members with complex needs. Enrolled members receive comprehensive care management from a single lead care manager who coordinates all their health and health-related care, including physical, mental, and dental care, and social services. Enhanced Care Management makes it easier...

  • Director of Advancement Analytics

    1 week ago

    Pasadena, United States California Institute of Technology Full time

    **Director of Advancement Analytics** **Caltech** **Job Category**: Fulltime Regular **Exempt Overtime Eligible**: Exempt **Benefits Eligible**: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on...

  • Research Technician Assistant

    3 weeks ago

    Pasadena, United States Caltech Full time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.Job Summary Research assistant...

  • Research Technician-Associate

    3 days ago

    Pasadena, United States California Institute of Technology Full time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Research...

  • Content and Media Strategist

    4 weeks ago

    Pasadena, United States California Institute of Technology Full time

    tendersglobal.net Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech...

  • Administrative Assistant

    5 days ago

    Pasadena, United States PRENDERGAST AND RUMMER INC Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompetitive salaryDental insuranceFree uniformsHealth insuranceOpportunity for advancementPaid time offTraining & development We are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent...

  • Research Assistant

    2 weeks ago

    Pasadena, United States Fuller Theological Seminary Full time

    Research Assistants (RAs) will work under the supervision of Dr. Pam King at So. PMFT and the Project Coordinator to conduct literature review of the facets of Thrive's model of spiritual health. Under general supervision, RAs perform varied support Research, Assistant, Project Coordinator, Technology, Education, Skills

  • Research Technician Assistant

    3 weeks ago

    Pasadena, United States Caltech Full time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Division of...

  • Restoration Administrative Assistant/ EMS Coordinator

    4 weeks ago

    Pasadena, United States URGENT ONE RESTORATION INC Full time

    Job DescriptionJob Description Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team! In this role, you will provide support to our office staff, and market the local area for new clients. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly...

  • Research Technician

    3 weeks ago

    Pasadena, United States California Institute of Technology Full time

    The Bjorkman Lab in the Division of Biology and Biological Engineering is seeking a motivated individual to join as a Research Technician. The successful candidate will assist a multidisciplinary research team on one or more projects to study antibod Technician, Research, Technology, Education, Biology

  • Research Technician

    2 weeks ago

    Pasadena, United States California Institute of Technology Full time

    The Research Technician, Assistant will work with Prof. Kaihang Wang and lab to help model and simulate the movement of linear ds. DNA molecule in 3 D and 2 D space to help support labs research. The successful candidate will perform a variety of du Technician, Research, Technology, Education, Computer