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Administrative Proceeding Support Specialist
4 months ago
MicroHealth is seeking an **Administrative Proceeding Support Specialist** to support our client location in Washington, D.C.
**The primary responsibilities include but are not limited to the following**:
- Organizes executive’s time, taking into consideration priorities, available time, and other variables. Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeps executive “on schedule.”
- Makes all arrangements for travel and conferences.
- Prepare itinerary, secure hotel/transportation and pertinent flight info.
- Responsible for daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
- Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications.
- Provide follow-up to pending issues to assure completion of tasks - internal and external.
- Order office supplies, office equipment as necessary.
- Assist Chief Executive Officer’s direct reports as needed.
- Coordinate Meetings & Events:
- Creating presentations to include charts, graphs, etc.
- Coordinating activities, with Administrative assistants, such as department team building and functions.
- Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.
- International Meetings -ensure proper travel documents are obtained. Coordinate with overseas offices on logístical details, including receiving and loading of presentations.
**Requirements**:
- High attention to detail, be analytical with both numerical and textual data
- Ability to conduct analyses and troubleshooting of information
- Strong documentation skills
- Ability to organize, prioritize, analyze and verify requirements
- Must be able to obtain pass a Public Trust security check
**Education/Training/Experience**:
- Experience using MS Office, MS Excel; MS SharePoint or MS Project a plus
**Physical Demands**:
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee may lift or move objects up to 5 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
MicroHealth will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or status as a protected veteran and ensure that all employment decisions are based only on valid job requirements.
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